Board Administrator/Executive Assistant

Board Administrator/Executive Assistant

Legal Address - Dallas, TX 75229

Overview

Position Type Full Time Category Admin - Clerical

Description

Are you interested in building a career that makes a difference and creates a legacy? Parker University, the fourth-fastest growing college in Texas and the fastest-growing college in Dallas, is currently searching for a Board Administrator /Executive Assistant to join our rapidly expanding team! We are seeking individuals who desire to use their unique skills to innovate and make an impact.

The Board Administrator /Executive Assistant provides high-level executive administrative and governance support with primary responsibility for coordinating Board of Trustees (BOT) operations, committee activities, executive meetings, and related governance documentation. Serves as a key administrative partner to the President's Office ensuring effective coordination of board and executive-level activities. Serves as backup support for executive assistant to the President and provides executive administrative support to assigned Cabinet members as needed. Serves as a professional representative of the President's Office and regularly interacts with trustees, executive leadership, faculty, staff, students, and external stakeholders.

WHAT YOU WILL BE DOING:

Responsibilities include, but are not limited to:

• Coordinates and supports Board of Trustees (BOT) and BOT committee meetings, including scheduling, meeting logistics, travel arrangements, accommodations, meeting space, food service, and preparation of meeting materials.
• Prepares, organizes, distributes, and maintains board books, agendas, committee materials, resolutions, presentations, and other governance-related documentation.
• Drafts and maintains accurate meeting minutes for Board of Trustees meetings, committee meetings, executive meetings, and other assigned meetings.
• Tracks BOT and committee action items, follows up with responsible parties, and maintains documentation of progress and completion.
• Maintains official BOT records, governance files, legal documentation, and confidential institutional records in accordance with university practices.
• Serves as backup support for President's Office operations and executive administrative functions, as needed and at the direction of the President.
• Provides executive administrative support to assigned Cabinet members, including calendar management, meeting coordination, travel arrangements, and expense reporting as needed.
• Assists with executive communications, correspondence, reports, presentations, and special projects requiring a high degree of professionalism and confidentiality.
• Provides exceptional customer service to trustees, executive leadership, faculty, staff, students, and external guests.
• Travels to BOT meetings and related events, as needed, to provide on-site administrative and meeting support.
• Maintains accurate budget-related records and assists with administrative tracking and reporting as assigned.
• Responsibilities may shift based on operational needs and at the discretion of the President.
• Performs other duties and special projects as assigned.

WHAT YOU WILL NEED:

EDUCATION/EXPERTISE:

• Bachelor's degree or equivalent combination of education and experience required.
• Minimum of 5–8 years of experience supporting senior executives or executive leadership teams. Higher education experience preferred.
• Minimum of two (2) years of experience supporting boards of directors, boards of trustees, or executive governance functions required.
• Paralegal certification or other professional certification preferred.

JOB REQUIREMENTS/SKILL/ETC:

• Exceptional professionalism, interpersonal, and customer service skills.
• Strong organizational, administrative, verbal, and written communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Advanced proficiency in Microsoft Office and related business applications.
• Position requires regular on-campus presence to support executive operations, Board of Trustees activities, and customer service needs.
• Evening and occasional weekend work, as well as travel for Board of Trustees meetings and events, may be required.

PHYSICAL REQUIREMENTS:

• Visual acuity to use a keyboard and view a computer terminal. Requires good hand-eye coordination, arm, hand, and finger dexterity, including the ability to grasp.
• Ability to travel and visit other locations; ability to stand and walk for extended periods as needed.
• Ability to occasionally lift, carry, and/or move light to medium weight up to twelve (12) pounds and/or exert up to twelve (12) pounds of force.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

WHY PARKER?

Founded in 1982 by Dr. James William Parker, Parker University has more than 1,800 students and 34 academic programs. Parker University proudly offers its famed Doctor of Chiropractic degree and Business and Technology and Health Sciences programs.

Parker University has been recognized as a Great College to Work For® and one of the 25 Fastest-Growing Colleges in the U.S.

Parker University offers competitive salaries, generous benefits, and the opportunity to engage with our unique campus community.