Executive Assistant

Office Coordinator / Executive Support Specialist – Dallas, TXAt VitalCaring, the experience starts the moment someone walks through our doors - and this role helps set that tone every day. We're looking for a polished, highly organized, and people-focused professional to serve as the face of our Dallas Home Office while supporting executive leadership, office operations, employee experience, and company-wide coordination. If you thrive in a fast-paced environment, enjoy creating exceptional experiences, and take pride in being the person who keeps everything running smoothly, this could be the perfect fit.What Makes This Opportunity DifferentHigh-visibility role serving as the face of the VitalCaring Dallas Home OfficeOpportunity to work closely with executive leadership and support company-wide operationsDynamic position with a blend of executive support, office operations, employee experience, hospitality, and event coordinationInvolvement in leadership meetings, onboarding experiences, travel coordination, company events, and cross-functional projectsFast-paced environment where professionalism, organization, urgency, and adaptability are highly valuedOpportunity to create a welcoming, polished, and well-supported workplace experience for employees, candidates, vendors, and visitorsBased onsite at the VitalCaring Home Office in Dallas, TXPreferred Skills & ExperienceExperience in executive support, office administration, hospitality, operations coordination, or corporate office managementStrong customer service mindset with polished communication and interpersonal skillsAbility to manage multiple priorities, deadlines, and logistics with strong attention to detailExperience coordinating executive calendars, travel arrangements, meetings, presentations, and office eventsComfortable supporting high-touch employee and visitor experiences in a professional office environmentStrong organizational and follow-through skills with a proactive, solutions-oriented approachProficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPointExperience with Concur, SharePoint, Visio, or similar business systems highly preferredNotary Public certification preferred or willingness to obtain certificationQualificationsHigh school diploma or equivalent required; Associate's or Bachelor's degree preferred3+ years of experience in office administration, executive support, hospitality, or operations coordination preferredStrong organizational skills with the ability to manage competing priorities in a fast-paced environmentProfessional communication skills with a collaborative and service-focused approachAbility to work independently while building strong cross-functional relationshipsStrong attention to detail, urgency, and accountabilityBenefitsHealth & WellnessMedical, Dental, and Vision coveragePharmacy benefitsVirtual care and mental health supportFlexible Spending Accounts (FSA) and Health Savings Account (HSA)Supplemental health and life insuranceFinancial & Protection401(k) with company matchEmployee referral programPrepaid legal servicesIdentity theft protectionWork-Life Balance & PerksGenerous paid time offPet insuranceTuition and continuing education reimbursementAt VitalCaring, we're more than a healthcare company - we're a team driven by purpose, compassion, and people-first leadership. If you enjoy being the go-to person who keeps operations running smoothly, creates exceptional experiences, and brings professionalism and positivity to every interaction, we'd love to connect with you.All employment decisions are made without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic. Candidates are evaluated based on job-related qualifications, skills, and business needs.#TalrooOther