Administrative Coordinator 3

Job Title

The Division of Administration/Louisiana Property Assistance Agency has a vacancy.

About This Job

This job title has an assigned pay grade of AS-609. Louisiana Property Assistance Agency (LPAA) has been designated by the Commissioner of Administration as property and fleet management for the control and disposition of all state moveable property and fleet management for the State of Louisiana. An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

The Division of Administration is the state government's management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following:

• Overseeing the state's capital construction program
• Working to provide state and federal grants for community development
• Development of the state budget
• Providing technology services
• Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
• Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes

Minimum Qualifications

Two years of experience in administrative services. Experience substitution: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Duties And Other Information

Job Duties:

• Finalize all sales by generating and processing counter sale invoices in AMP for 1st, 2nd, and 3rd preference buyers, online auction sales, property tag requests, and decals for fleet vehicles.
• Mail all counter sale invoices to preference buyers, state agencies requesting property tags, and state fleet decals within two days of purchase.
• Retrieves vehicle titles and condition reports for each vehicle.
• Checks customers into the warehouse by verifying that they are approved preference buyers of LPAA, verifies and makes a copy of identification, and issues the appropriate visitor badge.
• Maintains a daily log and a three-month file on purchase authorizations from customers. Maintains daily sign-in warehouse visitor log.
• Receive and process the Reimbursement for Personally Owned Vehicle report (MV-7) from all state agencies and input the data into the Mileage Report database.
• Assists the primary administrative coordinator in receiving checks delivered to the agency.
• Assists the primary auction coordinator with facilitating online auction duties. Including, but not limited to, downloading bills of sale from the GovDeals website, processing and emailing bills of sale to auction customers, and scheduling auction pick-ups.
• Serves as a customer service rep to facilitate the online auction by providing updates and information to auction customers as requested.
• Files agency correspondence, transfers (interagency, inventory adjustments, vehicle trade-ins, and scrap/dismantle for parts), MV2 forms, invoices, and all other necessary documents.
• Other duties as assigned by the supervisor.

Position-Specific Details: Appointment Type: This vacancy will be filled by a new hire or by promotion of a current permanent status classified employee. Louisiana is a "State as a Model Employer" for People with Disabilities.

How To Apply: No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation upon hire. A criminal history check may be conducted on all new hires as well as employees changing positions, including promotions, demotions, details, reassignments, and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-verify system.

For further information about this posting, please contact: Erica R. Gay HR Specialist Division of Administration/Office of Human Resources Email: View email address on click.appcast.io

Benefits

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

• Insurance Coverage
• Parental Leave Up to six weeks paid parental leave
• Holidays and Leave State employees receive the following paid holidays each year:
• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
• Retirement State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
• Louisiana State Employees Retirement System (
• Teacher's Retirement System of Louisiana (
• Louisiana School Employees Retirement System ( among others