Office and Billing Department Coordinator

Benefits: Long-term career Work-friendly environment Training & development Ayala Law, P.A. Office and Billing Department Coordinator Location: 2490 Coral Way, Miami, FL 33145 Type: Full Time; In-Person Compensation: Hourly ($19-22/hour starting base pay) About Us Ayala Law, P.A. is a Florida business litigation firm representing clients in commercial disputes, real property matters, and secured transactions. We value initiative, accuracy, and teamwork. Behind our attorneys is a team that manages the firm's offices, finances, and technology. This role supports our day-to-day operations and sits at the intersection of our office management, accounting, collections, and IT functions, from vendor payments and event coordination to device support and keeping the office running smoothly. The Role We are looking for a dependable, detail-oriented Team Member to support both our Office/IT Department and our Collections Department. You will keep the firm's receivables moving, make sure every dollar is recorded and categorized correctly, and keep the office and employees running smoothly. Responsibilities Accounts Receivable & Collections and Payments Follow up on outstanding client invoices and collect payments Record incoming payments in the firm's financial system accurately and promptly Categorize payments correctly so they are properly attributed to the right client, matter, and account Assist the Collections Manager with payment follow-up, tracking, and reporting Process and issue payments to vendors on behalf of the firm Keep payment records organized and ready for review Office & IT Support Assist the Office Manager with daily office operations and special projects Provide basic IT support for firm devices (setup, troubleshooting, updates, and escalating larger issues) Set up and break down firm meetings and functions, including meetings, client events, and seminars Qualifications Bilingual (English/Spanish) Working knowledge of accounting or billing software, or the ability to learn it quickly Strong attention to detail and comfort working with numbers Basic IT troubleshooting skills for computers, printers, mobile devices, and common office software Clear, professional, and tactful communication, especially in payment conversations Ability to handle confidential financial and client information with discretion Organized, reliable, and able to juggle several priorities Able to lift and move event equipment and supplies as needed Preferred Over 1-year of experience in bookkeeping, accounts receivable, collections, or office administration (law firm or professional services experience is a plus) Familiarity with legal billing or trust/operating account practices Experience with Microsoft 365 and Windows/Mac device management Why Join Us Ayala Law is a growing law firm in Miami dedicated to representing entrepreneurs and businesses throughout Florida. We pride ourselves in offering a collaborative, work-friendly environment that promotes self development and fostering a team of positive-minded, goal-oriented members. We train our team in all aspects of their work. We seek candidates who are looking for a long-term career in their respective fields in a steady, competitive and quality-oriented company. Ayala Law, P.A. is an equal opportunity employer. #J-18808-Ljbffr Ayala-Law-P