Document Control Specialist

Document Controls Specialist

We are seeking a highly experienced Document Control Specialist to support our team in managing and maintaining critical documentation processes. This role is essential to ensuring compliance, accuracy, and accessibility of controlled documents.

Location: Lenexa, KS, US, Blackfoot, ID, US, Idaho Falls, ID, US, Aiken, SC, US, Oak Ridge, TN, US

Responsibilities:

• Perform process assessments to ensure accuracy of all controlled documentation.
• Assist with requests for information from external customers, vendors and internal customers (inter-company).
• Participate as needed in corrective/preventive actions items and their investigations.
• Ensure that the confidentiality of sensitive information is protected.
• Oversee the proper approval, maintenance and distribution of documents and retention policies.
• Control the numbering, sorting, filing, storing and retrieval of electronic and hard copy documents.
• Maintain records of incoming document transmittals and prepare outgoing transmittals.
• Develop, implement, and maintain document control systems and procedures.
• Responsible for training and guiding project teams on document control standards, workflow and systems.
• Manage document lifecycle including creation, revision, approval, distribution, and archiving.
• Ensure compliance with internal standards and regulatory requirements.
• Coordinate with cross-functional teams to support audits and inspections.
• Identify opportunities for process improvement and automation.
• Create, maintain, and assess hard copy Construction Work Packages throughout the lifecycle of the project.
• Fulfill requests submitted for creating new Construction Work Packages by printing, stamping and binding documents/drawings.
• Ensure all hard copy Construction Work Packages always include the latest revisions and are updated with new revisions of documents/drawings expeditiously.
• Maintain project specific logs.
• Provide project reports to management, subcontractors, and clients when required.

Qualifications:

• 2+ years of experience in document control, preferably in a regulated industry (e.g., nuclear, pharmaceutical, aerospace).
• Excellent attention to detail and organizational skills.
• Ability to keep up with fast-paced atmosphere and understanding of how to prioritize work based on business needs.
• Strong understanding of document management systems (e.g., SharePoint, InEight).
• Must have a solid technical aptitude for many software applications and learn new software effortlessly.
• Ability to multi-task, problem solve and work collaboratively.
• Strong communication and interpersonal skills.
• Must possess an aptitude to lead and manage people.
• Knowledge of SharePoint and InEight software is a plus!

Other Requirements:

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• FIELD ROLES ONLY May work at various different locations and conditions may vary.

We offer our full-time staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off. We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.