Assistant Controller

Assistant Controller - Job description Experience Minimum (3) years of relevant experience in an Office setting Experience in an Industrial/Construction setting preferred Outstanding personality to interact with clients, vendors, and employees Professional phone presence Friendly, personable and approachable Exceptional organization skills Ability to multitask with minimal supervision, self-reliant. Ability to prioritize work by deadlines or level of importance. Must have excellent attention to detail. Must be proficient in Microsoft Office, (i.e. Word, Excel) & various computer programs. Comfortable operating office equipment including fax, copier, printer, and book-binding machines. Job Duties and Responsibilities Responsibilities include, but are not limited to: Report directly to and work closely with the CFO while providing administrative support to Project Managers and Field Personnel as needed. Maintain a professional and welcoming demeanor when interacting with guests, clients, and employees, including answering and directing phone calls. Perform effectively with minimal supervision while meeting tight deadlines. Maintain and organize filing systems, including confidential documents and records. Manage Accounts Receivable functions, including: Process credit card payments Contact customers regarding outstanding paymentsSend invoices for completed projects Post payments into accounting software Assist with Accounts Payable tasks, including printing checks for small outstanding balances. Monitor project completion levels and assist with progress billing accordingly. Track and update labor rates for both Union and Non-Union trade employees. Assist in gathering and preparing requested documentation for audits. Track and submit labor hours for Union employees and prepare union remittances. Compile and organize complex project documentation, including construction specifications, technical reports, and operation/maintenance manuals. Create, edit, revise, and combine correspondence, reports, spreadsheets, and technical documents from drafts or prior versions. Assist with planning and coordinating company events and functions. Set up and troubleshoot company-issued iPhones and iPads, including updates to the company’s service provider account. Prepare outgoing mail, packages, and deliveries. Design and edit flyers, business cards, internal communications, and social media posts. Prepare presentations and slideshows or print off items for upper management meetings. Track and maintain updates to company fleet logs and records. Assist with Human Resources functions, including onboarding new hires, benefits set-up, and providing general information regarding insurance plans. Submit backflow test results to the appropriate jurisdictions and agencies. Salary: Based on experience, and room for growth. Schedule: Monday - Friday, 8 hour shift Industry: Construction Must have a valid Driver’s License and liable transportation. Must be able to fully pass drug-screen and background check upon hire date. Must be willing to sign confidentiality agreements for sensitive information regarding the business and staff. Pay: $20.00 - $25.00 per hour Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance On-the-job training Paid time off Vision insurance Work Location: In person #J-18808-Ljbffr