Principal Administrative Business Partner

Our client is a leading biotechnology company that discovers, develops, manufactures and commercializes medicines to treat patients with serious or life-threatening medical conditions. They are among the world's leading biotech companies, with multiple products on the market and a promising development pipeline. Job Responsibilities: Independently manage complex scheduling across multiple time zones and coordinate with senior-level internal and external stakeholders while maintaining a high level of confidentiality. Demonstrate expert knowledge of available IT systems and collaboration tools. Manage scheduling for senior committee meetings, global summits, department offsites, all-staff meetings, leadership meetings, and cross-functional meetings. Lead the planning, organization, and execution of large-scale meetings involving multiple time zones and key internal and external stakeholders. Partner with managers or assigned leads to develop agendas, distribute meeting materials, and maintain rolling agendas for standing committees and team meetings. In collaboration with Strategic Event Services, drive the planning and execution of large department-wide offsites and onsites, including Global Town Halls and team meetings. Independently lead the planning and execution of meetings at Congress events and Global Summits, including: Venue and speaker selection Technical and AV requirements Catering Contract management Draft email communications on behalf of managers, teams, departments, and leaders. Partner with leaders to develop communication strategies for internal department communications. Partner with communications teams to track, manage, prepare, and support various communications and engagement initiatives. Manage departmental sites, collaboration spaces, websites, newsletters, and related communication platforms, including content collection, information distribution, and ongoing maintenance. Coordinate the collection and implementation of feedback for communications when applicable. Manage the overall space planning process, serving as a thought partner on team placement strategy, presenting recommendations to leadership, and serving as the primary project manager. Partner with leaders to create team agreements. Serve as a thought partner to leadership by assessing employee engagement, conducting informal pulse checks, and providing ideas for enhancing employee engagement. Manage complex candidate and interview processes. Manage administrative components and logistics of onboarding, including oversight of first-30-day checklists and relocation activities. Serve as a connector and point of contact for external stakeholders. Stay current on system changes and organize training sessions for team members and other administrative staff. In some cases, serve in an Administrative Lead capacity. Process and manage vendor and speaker engagements, contracts, payments, and related activities, including RFP and vendor selection. Functional Job Responsibilities: Responsibilities specific to the role, representing approximately 30% of the position. Required Skills & Qualifications: 5–7 years of related administrative, operations, or project management experience; pharmaceutical or biotechnology industry experience strongly preferred. Experience supporting senior-level executives, including Senior Director and above; VP-level support preferred. Previous experience managing highly confidential and sensitive information. Previous experience training staff on company or departmental systems, processes, and administrative tools strongly preferred. Proven track record of meeting or exceeding objectives and goals. Ability to plan, coordinate, organize, and prioritize work across multiple functional groups while executing strategically. Ability to take a lead role in assessing and coordinating workflow among team members. Strong ability to create a collaborative and productive work environment. Demonstrated ability to solicit and integrate ideas, opinions, and expertise from across the organization when making decisions. Ability to resolve complex issues and conflicts effectively. Strong judgment and discretion when handling highly sensitive and proprietary information. Strong attention to accuracy and detail, with a continuous improvement mindset. Ability to independently drive decision-making based on breadth of experience, skills, and strategic context. In-depth knowledge of collaboration and productivity tools, including Gmail, Google Calendar, Google Sheets, Google Slides, Trello, Google Meet, and Zoom. Ability to promote, instruct, and train others on innovative tools that enhance efficiency and productivity. Bachelor’s degree (BS/BA) in a related field or equivalent industry experience. Technical Skills: In-depth knowledge of Microsoft Office, including PowerPoint, Excel, and Word. In-depth knowledge of collaboration and productivity tools, including Gmail, Google Calendar, Google Sheets, Google Slides, Trello, Google Meet, and Zoom. Ability to provide instruction and training to others on relevant systems and tools. Experience & Education: Minimum Experience: 5–7 years of relevant experience, including significant experience supporting Senior Director-level executives and above; VP-level support preferred. Education: BS/BA in a related field or equivalent industry experience. #J-18808-Ljbffr Compass Consulting