HR Analyst

Job Description
Our client is currently seeking a highly detail-oriented and customer-service-centric HR Professional to join their team for an on-site, project-based role. The primary focus of this position will be conducting a comprehensive audit of I-9 records for our entire workforce, which includes carefully reviewing and verifying documentation for international employees. Alongside this, you will manage state-level educational compliance data. As they prepare for the return of faculty and the onboarding of new staff for the upcoming school year, this role will also require a welcoming, service-oriented approach to handle heavy office traffic from mid-August through early September.

Requirements

• Complex I-9 Auditing & Correction: Conduct a thorough review and audit of existing I-9 records for all company employees to ensure absolute accuracy in the event of an ICE or DHS audit. Identify common mistakes-such as improper document combinations, missing signatures, or late completions-and properly correct historical errors using compliant methodologies.
• Specialized Visa Management: Expertly process and verify complex employment documents for international staff, specifically managing the unique requirements for J-1, H-1B, Q-1 visas, and EADs.
• Reverification Tracking: Create or maintain a robust tracking system for expiring work authorizations and execute timely reverifications for employees.
• State Compliance Management: Manage and organize a large roster of data to ensure compliance with Maryland State Department of Education (MSDE) requirements.
• HRIS Administration: Navigate and utilize HRIS platforms (ADP Workforce Now and Workday) to generate compliance reports, populate missing fields, review records, and manage employee data accurately.
• Onboarding & Support: Provide excellent, high-touch customer service during peak onboarding season (August/September), assisting new and returning faculty/staff with inquiries and documentation.
• Scope Assessment: Evaluate the current state of both projects upon arrival to determine an estimated timeline and workflow for completion.

Qualifications

• Immediate Proficiency: Proven, walk-in proficiency in complex I-9 auditing; candidates must be able to hit the ground running without introductory training.
• Advanced Work Authorization Knowledge: Deep understanding of the nuances between different immigration categories, knowing exactly which documents are acceptable for J-1, H-1B, Q-1, and EAD statuses rather than treating them all uniformly.
• Regulatory Familiarity: Practical, hands-on experience utilizing the USCIS M-274 Employer Handbook.
• Hands-on experience navigating and utilizing ADP and Workday.
• Exceptional attention to detail and data entry accuracy.
• Strong interpersonal and customer service skills to support a busy, faculty-facing environment.
• Bonus: Fluency in French is highly preferred but not required.