Procurement Specialist

Job Description

Job Description

Procurement Specialist

Schedule

The working schedule for this position is Monday - Friday, 9AM -5:30PM with Saturday and Sunday off.

Who We Are

ACC is one of the nation’s largest open-admission animal shelters, whose mission is to End Animal Homelessness in NYC. We touch the lives of nearly 20,000 animals each year. ACC is more than an animal shelter; we are a resource to the community, always seeking ways to keep the human-animal bond intact. With a 90% placement rate, our progressive, life-saving initiatives contribute to the successful placement of our animals.

We strive to find loving homes for homeless and abandoned cats, dogs, guinea pigs and rabbits, both by adopting animals directly to the public and by partnering with more than 200 dedicated animal placement organizations (our New Hope partners). We also help keep NYC communities safe and rescue animals in need, responding to emergencies that involve animals as well as keeping our doors open 24/7 for people and animals in need.

Summary

Animal Care Centers of NYC is seeking a Procurement Specialist to join the finance department. The Procurement Specialist is responsible for supporting the Procurement Operations Manager with daily purchasing, procurement, and inventory operations support across multiple locations. This role works closely with finance, inventory operations, and vendors to ensure timely purchasing of supplies, equipment, and materials while maintaining cost efficiency, inventory accuracy, and strong internal controls. The ideal candidate is highly organized, detail-oriented, analytical, and capable of managing multiple priorities in a fast-paced environment.

Required Qualifications :

• High School Diploma or GED required.
• At least two years of experience with purchasing, procurement, inventory management, or accounts payable processes required.
• Excellent attention to detail with the ability to manage multiple priorities and deadlines.
• Strong communication and interpersonal skills with the ability to collaborate across departments.
• Strong analytical, organizational, and problem-solving skills.
• High level of professionalism, integrity, and confidentiality.
• Proficiency in Microsoft Office Suite.

Benefits

ACC values work/life balance and offers a generous paid-time-off (PTO) package that includes vacation time, birthdays off, personal days and sick pay. We also value physical and mental health by offering a great open access Cigna medical, dental and vision insurance at a low premium to our employees as well as 401K and Pension, Life Insurance. We also have on-the-job training for 2-4 weeks, periodic all staff trainings to include safety, DEI, cross training, and other growth opportunities.

Because ACC is a nonprofit, employees may be eligible for loan forgiveness, cancellation, and/or consolidation under the Public Service Loan Forgiveness program (PSLF). Created under the College Cost Reduction and Access Act of 2007, PSLF allows borrowers who work full time for nonprofits and government agencies to have their outstanding debt forgiven tax-free on Federal Direct Loans, after making 120 qualifying monthly payments under a qualifying repayment plan.

Please use this link for more details on our benefits package.

Essential Job Functions :

• Process purchase requests and coordinate the procurement of supplies, equipment, and operational materials in a timely and cost-effective manner.
• Review purchase orders for accuracy, approvals, budget alignment, and proper account coding.
• Track orders from request through fulfillment, resolving backorders, shipment delays, billing discrepancies, and vendor issues as needed.

Other Responsibilities :

• Develop and maintain strong relationships with vendors and suppliers to ensure reliable service, timely deliveries, and issue resolution.
• Collaborate with internal departments to understand purchasing needs, inventory demands, and improve procurement workflows.
• Support accounts payable processes by matching purchase orders, receipts, and invoices to ensure accurate and timely processing.
• Maintain organized electronic purchasing records and assist with improving procurement documentation and workflow processes.
• Train staff on purchasing procedures, approval workflows, and purchasing system processes.
• Continuously identify opportunities to improve purchasing efficiency, inventory controls, and vendor management processes.
• Assist with inventory reconciliation and resolve discrepancies between inventory records and physical counts.
• Fear Free certification within 30 days of hire.
• Support additional operational and administrative projects as assigned.

Preferred Qualifications :

• Experience with ERP or inventory management systems such as NetSuite is a plus.

Work Environment

At ACC it's all hands-on deck. We work together as a team, which means you may be asked to help with tasks that involve working outside in all sorts of weather. As a busy animal shelter in one of the biggest cities in the world it can get noisy inside. Employees should have the ability to remain calm yet professional in stressful situations involving animals and/or members of the public. Animal Care Centers houses hundreds of animals in its facilities at any given time and with that comes fur, odors and other airborne particles in abundance.

ACC offers many low-cost services to pets and people in need. This includes compassionate end-of-life services for people who cannot afford to go to a private veterinary office but still want to provide a professional and peaceful transition for their beloved pet.

Reports To: Manager, Procurement Operations

Overtime: This is a non-union position and is eligible for overtime.