SPR Administrative Specialist

SPR Administrative Specialist

The Administrative Specialist provides administrative, technical, or analytical support functions for South Platte Renew (SPR). This includes but is not limited to executing the SPR visitor management program; providing excellent customer service to internal and external customers; preparing communications, materials, and correspondence; conducting administrative projects; scheduling and coordinating meetings; overseeing administrative functions; and managing office equipment and supplies. The Administrative Specialist also performs clerical tasks, maintains calendars and schedules, organizes events, meetings, and trainings, and assists SPR divisions, managers, and Leadership Team. This position must be comfortable using various computer software programs, including but not limited to Microsoft 365, Adobe Acrobat, Tyler New World, Canva, DocuSign, and others. This position is located at South Platte Renew.

Reports to: Business Solutions Supervisor

Direct Reports: None

Visitor Management: Oversees visitor management program, providing excellent customer service to internal and external customers.

Office Management: Orders and maintains office and other departmental supplies/equipment for the entire organization and performs ongoing evaluation of office operations to ensure that administrative support functions are efficient, cost effective, and provides a high level of service.

Planning & Coordination: Organizes, plans, and executes SPR events, trainings, and meetings. Maintains calendars and work schedules for workgroups and individuals. Coordinates and schedules the use of City and department facilities and equipment.

Communications: Writes, edits, and designs communications and marketing materials, such as presentations, reports, newsletters, and internal announcements.

Procurement & Budgeting: Purchasing goods and services to support division functions and processing pay apps and invoices.

Administrative Programs: Oversees key business programs, which may include the Employee Transition Program, Executive Management Support, Organizational Training, Uniform Program, WIFIA Compliance, and Travel Program.

Special Projects: Supports administrative projects through procurement, coordination, document management, and reporting efforts. Supports strategic initiatives and organizational development efforts as assigned.

Aligning and demonstrating SPR's organizational vision, mission, and values.

Follow the SPR Safe Program policies, required trainings, and overall engagement.

Uphold fiscal responsibility through SPR's Procurement policy and procedures.

Continuously improve the efficiency and effectiveness of the service or product being delivered.

Value diversity; demonstrate an awareness of differences; demonstrate sensitivity and adapt behaviors and communication to accommodate these differences.

Delivers responsive, professional support to internal and external stakeholders to ensure a positive and effective experience and fully meet their needs.

Manages multiple tasks, deadlines, and interruptions with composure and tact.

Builds strong working relationships across divisions and levels, developing constructive and cooperative working relationships with others.

Approaches work with energy and a sense of urgency.

Reviews documents, data, and tasks carefully to limit errors and maintain quality.

Education: High School diploma or equivalent.

Work Experience: Minimum of 3 years of administrative experience. 1-3 years customer service experience highly desirable.

Certifications and/or Licensures: Notary Certificate preferred or ability to obtain within six months of hire.

Required Driver's License: Valid Colorado driver's license and a clear or acceptable MVR.

Work is performed in a standard office environment, requiring sitting for extended periods of time, and occasional medium lifting (up to 30 lbs.). Job requires visual and physical capabilities to perform data entry, filing, and to work on computers and associated equipment for prolonged periods of time (5-7 hours daily).

This position offers participation in our well-defined career progression program, providing clear pathways for professional growth and development. As part of this program, employees have the opportunity to advance through the following positions:

Senior Administrative Specialist: Provides advanced administrative, operational, and project support across multiple SPR divisions, manages complex administrative functions, and drives process improvements.

$22.18 - $33.28

The City of Englewood offers a comprehensive benefits package including but not limited to:

Medical, Dental, and Vision Plans

Retirement Plans

Paid Time Off

Paid Sick Leave

12 Paid Holidays

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

City of Englewood Colorado