Property Admin Support IV

Administrative Specialist

SAIC is seeking an Administrative Specialist to support our customer, NOAA GFDL, in Princeton, NJ. This position requires an ability to obtain a Public Trust and is hybrid remote with work at the local customer site (3 times weekly). Desired physical location is in the Princeton, NJ or surrounding area.

Job Description:

• Provide administrative and technical support, utilizing various office computer programs, to assist multiple internal and external customers of the OAR GFDL
• Disaster Recovery Planning:
  • Manage the records database system
  • Serves as the central point of contact for arrivals and departure coordination
  • Collect, input, and remove information in the records management database
• Travel Coordination and Traveler Assistance:
  • Coordinate international and domestic travel for the organization
  • Communicate orally and in writing to travelers to answer questions or provide information
  • Input personal information for each traveler into E2 system
• Library and Document Management:
  • Acquire library materials to support the mission of the lab
  • Process interlibrary loan requests from the electronic database
  • Monitor manuscript spreadsheet and create purchase order for GFDL authored manuscript
• General Administrative Services and Support:
  • Provides general office support, such as scanning, copying, and mailing as needed
  • Processing of administrative paperwork and other administrative duties

Qualifications

Required Education:

• High School and eight (8) years or more of related experience

Required Experience:

• Related scientific or technical discipline
• Four years of specialized experience in determining information technology effects on the organizational structure and determining the ability that IT can support/meet organizational goals
• At least 8 years of specialized experience, a degree is not required
• Ability to obtain and maintain a Public Trust clearance which requires US Citizenship
• Skill in preparing technical and administrative documents, reports, and oral and written presentations
• Good oral and written communication skills
• Proficient in standard software such as Adobe, MS Office tools (PowerPoint, Excel, Word)
• Demonstrated skills in reviewing and safeguarding government issue documents with PII
• Ability to work independently and with a team
• Skill in the use of administrative computer software
• Familiarity/background with government travel preferred but not required
• Ability to work independently and self-direct work
• Impeccable communication skills

Clearance:

• Must be a U.S. Citizen with the ability to obtain a Public Trust Clearance

Target salary range: $40,001 - $80,000. The estimate displayed represents the typical salary range for this position based on experience and other factors.