Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Executive Assistant

AutoBidMaster

Executive Assistant

AutoBidMaster is seeking to hire an Executive Assistant to provide administrative support to the office of the CEO. The qualified candidate is expected to do well in a team environment while providing total support to the Executive in all aspects of their roles.

Candidates should have exceptional communication skills, a commitment to achieving a high level of accuracy and attention to detail, and a no-task-too-small approach to the work. An ideal team member will be able to work well independently but also be flexible enough to be directed at times.

Responsibilities will include, and not be limited to:

  • Manage the CEO's calendar, prioritize meetings, and coordinate competing demands.
  • Schedule and facilitate video conferences and virtual meetings.
  • Plan and coordinate company events and team-building activities.
  • Arrange travel itineraries including flights, hotels, car rentals, visas, and airport pickups.
  • Manage documentation and information archiving (ex. Teams, SharePoint, etc.)
  • Office maintenance, order supplies and provide support to visitors and visiting executives.
  • Liaise with property tenants and manage related landlord/tenant activities.
  • Provide project support to the CEO, including feedback collection and report preparation.
  • Develop spreadsheets, reports, and visual data presentations.
  • Serve as the gatekeeper for the CEOfield calls, coordinate meeting requests, and attend meetings when needed.
  • Provide executive support to other executives, as directed by the CEO.
  • Receive and manage incoming communication or memos, including mail, on behalf of CEO and his entities. This includes reviewing contents, determining level of importance, and summarizing or distributing contents when applicable.
  • Maintain filing systems for personnel and professional matters, update registrations, licenses, and other matters as needed.
  • Handle projects and assignments as the business dictates.
  • Provide status on all projects and assist with the day-to-day operations.

Skills, and qualifications:

  • Handle multiple projects simultaneously within established time constraints.
  • Work both independently and collaboratively within a team.
  • Ability to work with vendors in a professional manner.
  • Strong work ethic, reliable, punctual, practical, efficient, and honest.
  • Highly organized, meticulous, detail oriented.
  • Excellent communication skills, highly responsive, fast at texting and typing on a computer.
  • Proficient in Google Workspace, Microsoft Office, SharePoint, and smartphone platforms.
  • Capacity to handle tight deadlines and last-minute changes, adapt quickly while remaining flexible, and problem-solve without sacrificing detail.
  • Demonstrated ability to anticipate needs, think critically, and offer proactive solutions.
  • Ability to maintain composure and sense of humor in high-pressure situations.
  • Vault-like ability to maintain confidentiality and be ultra-discreet.
  • Excellent command of the English language, both written and spoken. Bilingual is a plus.
  • Intent to stay in the position long-term.

Requirements:

  • Bachelor's degree
  • Minimum 5 years' related experience.
  • Willingness to work nights and weekends, as necessary.

Benefits:

  • Group Health plans
  • Paid holidays
  • Paid time off
  • Bonus program
  • 401k
  • Upbeat and exciting company culture and much more!
AutoBidMaster
Vacancy posted 1 day ago
Similar jobs that could be interesting for youBased on the Executive Assistant in Miami, FL vacancy
  • $80k - $100k

     ...perspectives can build careers within this exciting and growing industry. Job Description Ares Management is seeking an experienced Executive Assistant (EA) with exceptional administrative, organizational, and client service skills to provide high-level professional support.... 
    Suggested
    Full time
    Temporary work
    Work at office
    Flexible hours
    Weekend work
    Afternoon shift

    Ares Management Corporation

    Miami, FL
    2 days ago
  •  ...Description Office Manager & Executive Assistant to the CEO Yale Realty & Capital Advisors Position Summary Yale Realty & Capital Advisors is a national, award-winning brokerage specializing in the sales and financing of Manufactured Housing Communities and... 
    Suggested
    Full time
    Work at office
    Monday to Friday

    Yale Advisors

    Miami, FL
    13 hours ago
  •  ...Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation...  ...law firm is seeking an experienced Executive Legal Assistant to support its Firm Administration team. This role is ideal for... 
    Suggested
    Work at office
    Shift work

    Ascension Global Staffing & Executive Search

    Miami, FL
    2 days ago
  •  ...Executive Assistant The University of Miami/UHealth Department of Neurology has an exciting opportunity for a Full-Time Executive Assistant to work at the UHealth Medical Campus. The Executive Assistant leads the broad scope of executive support-related activities... 
    Suggested
    Full time
    Work at office

    University of Miami

    Miami, FL
    1 day ago
  • We are seeking a highly experienced Executive Personal Assistant to support a high-profile entrepreneur and business mogul. Must be based in Miami and able to travel very frequently, on short notice. Responsibilities will include Google Suite, calendar and inbox management... 
    Suggested
    Full time
    Immediate start

    The Calendar Group

    Miami, FL
    28 days ago
  •  ...Do you thrive in a fast-paced, high-style environment where excellence is the minimum standard? We’re seeking an Executive Assistant & Office Manager who can anticipate needs before they’re spoken, handle chaos with composure, and make every detail look effortless. Join... 
    Permanent employment
    Full time
    Work at office
    Local area
    Shift work
    Night shift
    Weekend work

    Magnet Defense

    Miami, FL
    13 hours ago
  •  ...Job Posting Job Summary: We seek a highly organized and experienced Virtual Assistant (VA) to support our team with administrative tasks, organization, and finance management. The ideal candidate should possess extensive admin and organization experience and proficiency... 

    Easy HR Group

    Miami, FL
    13 hours ago
  •  ...moving with urgency, and continuously raising the bar. Position Summary Kaseya is looking for a highly organized and proactive Executive Assistant to support two Vice President-level leaders within our Go-to-Market (GTM) organization. This role will provide high-quality... 
    Work at office
    Worldwide

    Kaseya Limited

    Miami, FL
    4 days ago
  •  ...laughter because great ideas grow best between coffee, code, and a few epic high-fives. Summary We’re looking for an exceptional Executive Assistant to serve as a true right hand to a member of our Executive team during an exciting phase of growth and scale. This is far... 

    Jobtailor

    Miami, FL
    2 days ago
  • Position: Executive Administrative Assistant Department: Chancellery Location: Miami Campus Albizu University is a higher education institution committed to academic excellence, mental health training, and service to diverse communities, integrity, compliance and continuous... 
    Work at office

    BODØ KOMMUNE AVD FOR OPPVEKST OG KULTUR

    Miami, FL
    3 days ago
  • $95k - $105k

     ...experience — talk with your recruiter to learn more. Base Pay Range $95,000.00/yr - $105,000.00/yr We’re currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with... 
    Full time
    Work at office
    Flexible hours

    Leeds Professional Resources

    Miami, FL
    2 days ago
  •  ...sound like you? Join us! Atlantic Pacific Companies is seeking a highly motivated, organized, detail-oriented, and tech-savvy Executive Assistant to join our team. This is a highly visible role that works directly with our President of Development, supporting the... 
    Work at office
    Flexible hours

    Atlantic Pacific Companies

    Miami, FL
    4 days ago
  • Join to apply for the Executive Assistant role at University of Miami . Job Overview The Department of Informatics and Health Data Science is seeking a full‑time Executive Assistant to provide comprehensive executive support to top‑level leadership (Assistant VP and above... 
    Full time
    Work at office

    University of Miami

    Miami, FL
    2 days ago
  •  ...growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant to the Regional Director in South Florida, you will need to work well in a team environment, be able to represent the manager... 
    Work at office

    JPMorgan Chase & Co.

    Miami, FL
    4 days ago
  • $150k - $180k

     ...Recruiter- Administrative and HR Division | Career Matchmaker | Talent Partner The ideal candidate will provide top-level assistance for high level executives. They should be well‑organized and be comfortable scheduling meetings and responding to emails on the executive's... 
    Full time
    Work at office

    ICX Group

    Coral Gables, FL
    2 days ago
  • $70k - $85k

     ...pay range $70,000.00rowning - $85,000.00/yr Boutique Legal & Executive Search Partner for PE-Backed and Scaling Law Firms | High-Impact...  ...We’re looking for an experienced, detail-driven Executive Assistant who enjoys being at the center of a fast-moving legal practice... 
    Full time
    Work at office
    Shift work
    Afternoon shift

    FlechaConnect

    Miami, FL
    2 days ago
  • Overview The purpose of the Executive Assistant is to support the President, VP of Business Operations, Head of School, and Head of ECE in their roles to better serve our ministry across all campuses. Values The core values of Divine Savior Academy are the following: Walk... 
    Full time
    Work experience placement

    Divine Savior Ministries

    Miami, FL
    2 days ago
  • $90k - $130k

     ...include but are not limited to: Effective interactions with various executives Maintaining executives’ calendars, scheduling all meetings and...  ...: Bachelor’s degree is required 5+ years of Executive Assistant experience Strong attention to detail Financial Services experience... 
    Full time
    Work experience placement
    Work at office
    Flexible hours

    Atlas Search

    Miami, FL
    2 days ago
  •  ...moving with urgency, and continuously raising the bar. Position Summary Kaseya is looking for a highly organized and proactive Executive Assistant to support two Vice President-level leaders within our Go-to-Market (GTM) organization. This role will provide high-quality... 
    Work at office
    Worldwide

    Kaseya Limited

    Miami, FL
    4 days ago
  •  ...you exceptionally organized, naturally proactive, and always two steps ahead? We are looking for a polished and dependable Executive Assistant to serve as a trusted partner to our CEO. In this highly visible role, you’ll help keep executive priorities moving, coordinate... 
    Work at office

    Miami-Childrens-Museum-Inc

    Miami, FL
    1 day ago
  •  ...them in developing high-growth strategies, architecting high-performance teams, and raising capital for future growth. The Executive Assistant role and responsibilities We are seeking an exceptional Executive Assistant who will be an integral part of Guild Capital’s global... 
    Shift work
    Afternoon shift

    Guild Capital

    Miami, FL
    1 day ago
  •  ...We're adding exceptional talent to drive what comes next, and that's where you come in. About The Role Dorsia is seeking an Executive Assistant to provide one-on-one support to our CEO, building the systems, agents, and dashboards that make his time go further. This role... 
    Seasonal work
    Work at office
    Night shift

    Dorsia

    Miami, FL
    3 days ago
  •  ...their next EA to support the CEO & Founder. The CEO is scaling multiple initiatives at once and we’re looking for an exceptional Executive Assistant who thrives at the intersection of operations, technology, and strategic execution. About the Role: We’re looking for someone... 
    Full time
    Shift work

    M SEARCH

    Miami, FL
    2 days ago
  • East Ridge Village is seeking an Executive Assistant! Job Summary: The Executive Assistant provides support and is responsible for various clerical functions, such as report preparation, contract management, policy and procedure management, and organizing standing committee... 
    Contract work
    Work at office
    Flexible hours

    East Ridge at Cutler Bay

    Miami, FL
    4 days ago
  •  ...infrastructure projects worldwide. Job Description / Details: Job Title: Executive Administrator to the President Company: Pearlson & Pearlson,...  ...Development team across active projects and initiatives. Assist in tracking project timelines, milestones, and deliverables to... 
    Full time
    For contractors
    Work at office
    Worldwide

    Pearlson Shiplift Corporation

    Miami, FL
    1 day ago
  • We’re seeking a highly organized and proactive Executive Assistant to support Paris Robbins, Chief BD Officer, in our fast-paced Miami office. This role requires exceptional attention to detail, strong communication skills, and the ability to anticipate needs in a high-... 
    Work at office

    JR Capital

    Miami, FL
    1 day ago
  •  ...Administrative Executive Assistant TekPro Support Services, LLC (TSS) seeks an Administrative Executive Assistant to support our ongoing mission in Doral, FL. This position is 100% onsite and may require travel throughout the year. The primary scope of work includes... 
    Temporary work
    Work at office
    Flexible hours

    Bristol Bay Native Corporation

    Miami, FL
    4 days ago
  •  ...the Company We provide specialized subcontracting and technical assistance services to support clients in the transport and aerospace...  ...aeronautics and space company in Europe and a worldwide leader. The Executive Assistant provides high-level administrative support to... 
    Work at office
    Local area
    Worldwide

    AAA United States Inc

    Miami, FL
    3 days ago
  • We are seeking a highly organized, proactive, and professional? Executive Assistant / Office Operations Coordinator ?to support firm leadership while helping ensure the office runs smoothly day to day. This role is ideal for someone who thrives in a fast-paced, structured... 
    Temporary work
    Work at office
    Flexible hours

    Miami Family Law

    Miami, FL
    2 days ago
  • We are seeking an Executive Assistant to support the President of Global Connected Solutions. This role is ideal for a highly organized, proactive, and detail-oriented professional who thrives in a fast-paced, global environment and takes pride in ensuring executives operate... 
    Work at office

    NEP Group, Inc.

    Miami, FL
    13 hours ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Executive Assistant. Be the first to apply!