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Administrative Assistant

Lunacon Engineering Group

Lunacon Construction Group - Miami, FL

Do you have a passion for the construction industry? Are you looking to grow with a thriving company that values professionalism, teamwork, and long-term development? If so, Lunacon Construction Group may be the place for you.

Lunacon Construction Group's #1 priority is client satisfaction. We provide construction management and general contracting services through a hands-on approach built on hard work, dedication, and trust. Our leadership team brings over 50 years of collective industry experience, with a proven track record managing projects totaling more than $1.8 billion in construction value.

Job Summary

We are seeking a highly organized, proactive, and personable Administrative Assistant / Receptionist to join our team. This role serves as the first point of contact for the company while also providing essential administrative support to project teams, estimating, and operations in a fast-paced construction environment.

Key Responsibilities

Front Office & Administrative Support
  • Greet visitors and direct them to the appropriate team members.
  • Handle incoming calls and manage the company switchboard professionally.
  • Provide general information to callers regarding company services and projects.
  • Manage meeting room bookings and organize conference spaces.
  • Assist with scheduling appointments and maintaining company calendars.
  • Receive, distribute, and manage incoming and outgoing mail.
  • Maintain a clean, professional reception and meeting area.
  • Provide administrative support across departments, including document preparation, filing, and data entry.
  • Maintain office supply inventory and place orders as needed.
Construction & Project Support
  • Support project teams with administrative tasks related to active construction projects.
  • Liaise with contractors, suppliers, and clients to support daily operations.
  • Assist with preparation and organization of bid packages for submission, including compiling documents, forms, and attachments.
  • Track bid due dates and assist with internal coordination to support timely submissions.
  • Attend pre-bid site visits as needed to assist with sign-in, documentation, and coordination.
  • Support estimating and preconstruction teams with administrative and logistical tasks.
Accounting & Invoice Support
  • Encode vendor and subcontractor invoices into the accounting system accurately and timely.
  • Verify invoices for completeness, proper documentation, and correct cost coding before submission.
  • Route invoices for approval and track approval status.
  • Assist the accounting team with invoice tracking and follow-up as needed.
Qualifications
  • High school diploma or equivalent; additional education or certification in office administration is a plus.
  • Previous experience as an Administrative Assistant, Receptionist, or Front Office Representative.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong organizational skills with the ability to manage multiple priorities.
  • Excellent verbal and written communication skills.
  • Professional demeanor and customer-service-oriented mindset.
  • Ability to work effectively in a fast-paced construction environment.
  • Familiarity with construction industry terminology is preferred but not required.
  • Willingness to occasionally attend pre-bid site visits as part of the role.
Vacancy posted 4 days ago
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