Part Time Office Manager

This is a part-time Office Management & Executive Administrative opportunity with a nonprofit/public health-focused organization in the Boston area. The role is 100% onsite, working Tuesday through Thursday from 9:00 AM to 5:00 PM with a one-hour lunch break. The position is scheduled to start on July 28 and is expected to last at least one month, with potential for longer-term consideration. Pay is $24 per hour. Job Responsibilities Serve as the front desk receptionist, greeting visitors and managing incoming calls. Monitor and respond to shared organizational email inboxes. Receive, sort, and distribute incoming mail and deliveries. Coordinate outgoing mail and shipping through vendors such as FedEx, UPS, and postage services. Ensure invoices and checks received are forwarded to the Finance team for processing. Identify and implement office process improvements and administrative systems. Oversee day-to-day office operations, ensuring a clean, organized, and professional environment. Manage office supply inventory and coordinate vendor relationships. Support office seating arrangements, office moves, onboarding, and offboarding activities. Act as liaison between the organization and the building/property management team. Maintain emergency preparedness and security-related materials. Manage staff calendars, meetings, training schedules, and office events. Coordinate logistics for staff gatherings, meetings, catering, and room reservations. Provide executive administrative support, including calendar management, travel coordination, expense reports, meeting scheduling, agenda preparation, and note-taking. Reconcile monthly credit card statements and maintain departmental records and archives. Prepare and edit correspondence, presentations, spreadsheets, and other business documents. Handle confidential information with professionalism and discretion. Support special projects and additional administrative needs as assigned. Candidate Qualifications Previous experience in office administration, office management, executive assistance, or a related administrative role. Strong organizational skills with the ability to manage multiple priorities. Excellent written and verbal communication skills. Professional customer service and reception experience. Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook. Experience coordinating meetings, calendars, travel, and events. Ability to work independently and collaboratively in a fast-paced environment. Strong attention to detail and problem‑solving skills. Comfortable handling confidential information with discretion. Experience working with vendors, facilities coordination, and office operations is preferred. Ability to provide occasional onboarding support and basic administrative coordination. Benefits Information Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California Residents Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. #J-18808-Ljbffr