Office Manager

About Superluminal Medicines:

Superluminal Medicines is a generative biology and chemistry company revolutionizing the speed and accuracy of how small molecule medicines are created. The Company’s platform aims to create candidate-ready compounds with unprecedented speed using a combination of deep biology, computational and medicinal chemistry, machine learning, and proprietary big data infrastructure. We are expanding the team of talented scientists who seek to build the future of small molecule drug discovery with creativity and innovation.

About the Role:

We seek a highly organized, motivated, and adaptable professional to coordinate administrative activities and office operations for Superluminal Medicines (SUN). This role supports the Operations department with all the company’s administrative tasks at our office in Boston, MA. The successful candidate will be responsible for providing administrative support to the SUN team and assisting with the day-to-day operations of the company.

Responsibilities:

On-site Administrative Support:

• Handle all on-site administrative supply ordering, tracking, and distribution


• Coordinate visitor logistics: conference room booking, arrivals, badge creation, parking arrangements, escorting to their meeting location, food ordering/ deliveries, etc.


• Manage team-wide transportation purchasing, reimbursement, and pass creation


• Collect and distribute all mail/packages to appropriate departments and manage outgoing mail as needed 


• Oversee daily office operations to ensure a smooth, efficient, and welcoming workplace


• Serve as primary point of contact for office-related inquiries and issues


• Maintain office systems and supplies – Manage filing systems, inventory of supplies, and procurement of equipment.


• Managing tagging of company assets and keeping documentation up to date 

Business Operations:

• Collaborate with SUN teams to identify and address administration needs


• File expense reports and keep purchasing records

People Operations:

• Maintain human resource documentation as part of the onboarding process


• Support onboarding and offboarding by coordinating workspace, equipment, scheduling meetings, giving tours etc.


• Plan company events in their entirety, ordering food, coordinating logistics and acting as company liaison 


• Manage relationships with vendors (Apex), service providers, and the building concierge 

Qualifications:

• Bachelor's degree in Business Administration, Human Resources, or a scientific field related to SUN’s mission (biology, chemistry, pharmaceutical sciences, etc.) or relevant years of industry experience


• Minimum of 2 years of experience in administration support or an operations role


• Excellent organizational, time management, and multitasking skills.


• Strong interpersonal and communication skills, with the ability to build relationships and work effectively with people at all levels of the organization.


• Proficient in Microsoft Office Suite and Google Docs/Sheets/etc.


• Demonstrated ability to handle confidential information with discretion

Benefits:

Superluminal offers a comprehensive benefits package that fully covers employees’ annual deductibles and monthly premiums for medical, dental, and vision insurance. The package also includes a 401(k) match program, a Massachusetts transportation subsidy, equity, unlimited paid time off, and both disability and life insurance.

Equal Opportunity Statement:

Superluminal Medicines is an Equal Opportunity Employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status.