Executive Assistant

Executive Assistant

The Executive Assistant, based in Cary, NC, is responsible for providing exceptional administrative support to select Executives, including the EVP, Chief Financial Officer, SVP, Corporate Controller and Chief Marketing Officer, while exercising a high degree of discretion and confidentiality. The successful candidate will work closely and collaboratively in a fast-paced environment and will serve as the primary point of contact for internal and external constituents on matters pertaining to the respective Executive leaders, including calendar management, travel planning, in-person and virtual meeting preparation, and business reporting.

Key responsibilities include managing multiple complex calendars, planning and coordinating domestic travel, communicating on behalf of EVP, Chief Financial Officer, SVP, Corporate Controller and Chief Marketing Officer with both internal and external constituents, drafting letters, memos, documents, and various reports, handling incoming and outgoing phone and electronic communications, coordinating internal and external meetings, serving as key data entry and compilation minute-taker for multiple meetings, managing, reconciling, and submitting expense reports for the respective Executives, processing bills, ordering supplies, and general office support, working closely and collaborating with the Executive Assistants for other leaders and other colleagues in support of special assignments, developing detailed onboarding plans leveraging templates, continuously improving onboarding process and related documentation with input from HR and senior operations leadership, and other duties, as assigned.

Leadership competencies include Cornerstone Building Brands (CBB) Values and Behaviors & Mindsets, Delivers Results, Discretion, Influences with Impact, Manages Courageously, Resiliency, and strong time management skills.

Qualifications include a Bachelor's Degree preferred; experience in lieu of education will be considered, minimum 8+ years in a corporate environment supporting executives at the top executive level, proficiency in project coordination/scheduling, proficiency in data collection and reporting, advanced proficiency in Windows, Word, Excel, TEAMS, and PowerPoint, strong written and oral communication skills, professional demeanor and ability to always maintain confidentiality, ability to proactively anticipate needs of and opportunities for EVP, Chief Financial Officer, SVP, Corporate Controller and Chief Marketing Officer, ability to build and maintain business relationships and be calm and flexible under pressure and amidst changing priorities, and experience building a positive team environment and establish working relationships inside and outside of the group.