Clerical Assistant

Job Description Clerical Assistant I About Us Indian River State College is a leading public institution on Florida’s Treasure Coast, serving students across multiple campuses in four counties. We are committed to academic excellence, innovation, and community engagement, offering associate and bachelor’s degrees, workforce training, and continuing education programs that meet the needs of our region. At The River, we believe every student’s and every employee’s story matters. We value the diverse perspectives, experiences, and talents that come together across our campuses, creating a learning environment and workplace that is supportive, inclusive, and inspiring. With flexible learning options online, on campus, and hybrid, we meet students where they are and prepare them for real-world success. Programs like the Promise Program expand access by providing eligible students with tuition-free opportunities, ensuring every learner has the chance to thrive. Why Join The River When you join Indian River State College, you become part of a collaborative and mission-driven community where your work makes a meaningful impact. Here, your role is more than a job; it’s an opportunity to shape futures, support student success, and contribute to a college that is changing lives every day. What We Offer Health & Wellness: Medical, dental, and vision coverage; flexible spending accounts; life insurance; supplemental plans; and an Employee Assistance Program (EAP) Affordable Coverage: PPO and HMO options starting at approximately $50/month for individual coverage and $180/month for family coverage Retirement Security: Florida Retirement System (FRS) participation, plus optional tax-deferred annuities and Roth 403(b) plans Work-Life Balance: Generous paid vacation, personal, and sick leave Perks & Discounts: Reduced rates on services and access to local attraction discounts Qualifications, Knowledge, and Skill Requirements Associate’s degree from an accredited institution or three (3) years of directly related clerical office experience Proven work experience in all clerical duties including telephone etiquette Ability to work with employees and a diverse student population in a busy setting Excellent verbal and written communication skills Good interpersonal and organizational skills Ability to prioritize tasks with careful attention to detail Ability to work with records in a timely, efficient, and confidential manner Proven experience with Microsoft Office and Adobe Acrobat based applications to include the ability to operate a variety of office machines Ability to respond appropriately to the needs of College personnel, students and the general public Active Florida Notary Public preferred Essential Job Functions and Responsibilities Providing general clerical assistance to the Selection Center Staff Greeting clients and providing services pursuant to client need Providing general information regarding the Selection Center services to employees, students, and community members Answering telephones Purchasing NFSI and Integrity Tests from vendors and maintaining appropriate inventories Administering the Integrity Inventory test and extrapolating results for the Selection Center Coordinator’s review Administering NFSI tests and providing results to candidates Monitoring accounts payable and accounts receivable for the Selection Center Fund III Ordering office supplies and maintaining appropriate inventories Scheduling appointments for fingerprints, Comprehensive Interviews, CVSAs, and testing Maintaining and updating the Selection Center website, policies, procedures, and all corresponding documents Maintaining and updating courses in the Go Sign Me Up web application Preparing and maintaining various Selection Center Excel files Auditing prospective students’ file/application to ensure IRSC/FDLE requirements are met Managing tasks related to the outer office Specific Duties and Responsibilities Fingerprinting Administering Pearson Vue tests Billing college departments for fingerprinting Filing Selection Center forms Providing information on programs Completing other duties and responsibilities assigned by the Selection Center Coordinator or Director Physical Requirements This position requires an ability to sit, stand, walk, bend, lift, reach up, stoop, and carry items occasionally in excess of twenty-five (25) pounds. It also requires manual dexterity to operate standard office machines, such as copier, fax, calculator, telephone, and other equipment as necessary. IRSC expects its employees to follow proper safety standards while employed by the College. EEO/Equal Access Policy Indian River State College is an equal opportunity/equal access institution. It is the policy of the District Board of Trustees to provide equal opportunity for employment and educational opportunities to all (including applicants for employment, employees, applicants for admission, students, and others affiliated with the College) without regard to race, color, national origin, ethnicity, sex, religion, age, disability, sexual orientation, marital status, veteran status, or genetic information. #J-18808-Ljbffr