Business Office Manager

Office Finance ManagerThe time is right to join HNTB! We are currently seeking an Office Finance Manager in our New York, NY office. The New York office of HNTB Corporation was named among the 100 Best Places to Work in New York City, according to Crain's New York Business.Strong Finance Team Leader that is success and results oriented. Finance Team Leader for HNTB's largest office located in New York City with an annual operating budget that exceeds $180+ million gross revenue, comprised of five separate project portfolios and multiple P&Ls. Fiduciary responsibility for the integrity of office financial data. Oversees all project finance staff, work, and processes. Develops and works through others to deliver results around the following areas:People. Provides oversight for the hiring, supervision, management, and retention of Finance Team members. Accountable for all aspects of Career Planning & Development process, including goal setting, coaching, and performance evaluation. Leads in a decisive and empathetic/caring manner.Development & Succession. Leads and provides opportunities for on-going mentoring and training to support 4for4 Delivery. Identifies and implements targeted "stretch assignments" for long term career growth for team members. Ensures every role & process has a clear succession plan to aid in upward career mobility.Strategic Focus. Works through others and ensures Finance Team has culture of delegation and accountability. Leads by setting this example. Balances workload and staffing between each portfolio team & across staff with the same job responsibilities. Ensures appropriate staff levels and adapts Finance Team organization to meet changing needs of a growing office and dynamic market. Will not have direct project financial management responsibilities.Results Focus. Drives regular daily/monthly/weekly cadence for Finance Team. Works with Office Management to identify and resolve items that affect operational performance. Understands that 4for4 Delivery is a team sport. Takes accountability for items within Finance control and drives results by working collaboratively with and ensuring appropriate focus by others outside the Finance Team.Continuous Improvement. Advocates for improvements necessary for the Finance Team to function more efficiently & reducing non-value added time. Leads initiatives with other internal financial stakeholders (billing, audit, etc.) for betterment of the office and HNTB. Implements processes, assesses performance, and adapts based on results and lessons learned.Success Orientation. Ensures Finance Team is proactive, collaborative, and focused on accurate representation of job-end project performance. Understands the importance of monthly/yearly operational metrics but has courage to escalate potential risks timely.Finance Engagement in end-to-end Project Lifecycle. Champions early assignment and engagement of Finance Team resources throughout the project lifecycle. Working with Sales and Delivery, ensures engagement in work planning and before proposals are submitted. Ensures strong financial support of cost analysis, invoicing, forecasting, and revenue recognition while projects are in flight. Focuses on project closeout, retainage, and data cleanup.Pursuit Tracking & Project Profitability. Champions gross margin performance analysis, before the preliminary go/no go decision-making stage. Working with Sales, manages process to track pursuit costs against planned expenditure / operating budget. Makes recommendations for maximizing profitability for both projects & office.Budgeting and Forecasting. Leads / manages annual office operating budgets & forecast process for NYO design and on-location offices that are maintained by Portfolio Finance Managers. Works with Sales, Delivery, Operations, and Department Managers to develop key budget inputs. Maintains year-end forecast of projected performance and risk assessment. Develops financial models used in developing Strategic Plan.Variance and Risk Tracking. Analyzes office financial performance and variances. Responsible for coordinating reporting of performance variances to sales, revenue, earnings, contribution, profitability, and cash. Makes concrete recommendations based on analysis, and works with the Office Management Team to prioritize corrective actions as required to meet goals.Education & Onboarding. Educates and works proactively with office leadership, project managers, and project finance staff around financial principles. Assists where required in onboarding new hires to HNTB's Sophisticated Approaches as they relate to financial requirements.Data accuracy. Responsible for accuracy of NYO system data – including project financials, revenue, cash, and labor forecasts. Works with Sales, Operations, Delivery, Department Management, and Project Managers to ensure system-generated backlog and revenue forecasts are accurate and can be relied upon for strategic planning and operational budgeting at any time.Customer Focus. Ensures the Finance provides excellent support across each department and 4for4 project support. Regularly checks in with project managers and department managers. Delivers on-time to corporate deadlines for month-end close, reporting, and budgeting/forecasting. Drives improved staff billability by increasing value provided to project teams.Early Warning System. Keeps Office, Division, and Corporate leadership informed on issues and corrective actions that impact profitability and cash flow. Ensures reporting activities are used to drive value in identifying areas to focus for improved operational performance & leadership follow-up.Fiduciary and Compliance. Evaluates and ensures compliance of contractual business obligations in the areas of Contracting, Cash Management, Subcontract management, Change management, Cost Management and Financial controls. Fiduciary responsibility for New York Operation.What You'll Do:Partners with office leadership in the preparation of strategic planning and operating budget (and quarterly updates) and plays an active role in the evaluation and implementation of strategic initiatives. Monitors monthly results, conducts financial analysis, and provides recommendations for improved performance.As a member of the OMT, responsible for initiating or supporting solutions, profitability enhancements and process improvements to meet the office goals. Coordinates reporting of performance variances to contribution, earnings, and cash.Organizes and leads a highly effective project finance team with the resources, skills, and abilities to best serve the office's needs. Recruits, hires, onboards, develops, and retains staff. Responsible for all aspects of Career Planning and Development process consisting of, goal setting, coaching, performance evaluation, and compensation review.Leads office month-end reporting and revenue recognition activities that adhere to the revenue recognition policy. Responsible for maintaining the integrity of the financial data that results in accurate reporting and projecting of our financial results through quality assurance and cost control methods. Consults with office leadership, project managers, delivery, and project finance team to provide an accurate representation of the earnings on our projects by maintaining current and accurate project backlog, reserve reviews, reporting, and revenue projections.Provides financial management guidance to the pursuit, project management, and finance teams to ensure appropriate setup and delivery of contractual business obligations in the areas of contracting, cash management, subcontract management, change management, cost management, and financial controls.Engages in the pursuit process to advantageously position HNTB for successful project delivery. Utilizes knowledge of contract terms to influence favorable proposals that will optimize the project's cash and profitability outcomes. Provides analysis, strategic planning, and supporting resources to execute HNTB's Sophisticated Approach to Cash during the discovery and planning phases, including strategies for assessing and optimizing client profitability performance.Participates in the office's contract review and negotiations process in accordance with firm processes and policies. Drives successful contract outcomes and contributes to contracting strategies that improve profitability. Champions gross margin performance analysis, and payment and compensation term reviews to make recommendations that maximize our cash performance.Champions office cash management goals, ensuring effective cash collections and timely resolution of delinquent billings. Offers financial forecasting, modeling, and analysis to guide office and project teams in adhering to standardized business processes for financial discipline throughout the client/project lifecycle. Acts as an office liaison with the cash management organization to achieve collaborative and positive results.Collaborates with office leadership in achieving budgeted overhead expenses. Analyzes budgeted adherence of non-labor overhead and advises office management on new strategies or initiatives to manage overhead expenses and maintain sound business practices more effectively.Performs other duties as assigned.What You'll Need:Bachelor's degree and 10 years of financial, project accounting/analysis, or related experience2 years of people management experience8 or more direct and indirect line finance reports, Administration positions are excludedIn lieu of education, 14 years of relevant experience and 2 years of people management experienceKnowledge Skills and Abilities:Proven ability to delegate and remain strategically focused while ensuring an assigned team follows through on all required day-to-day responsibilitiesProven team building capabilities, that demonstrates a sincere interest in others' careersProven results orientation with desire and ability to coach and mentor staffProven ability to enhance business processes