Temporary Conference Quality Administrator

Job Description

Job Description

We are looking for a highly organized individual to support conference publication quality efforts for a respected organization in the associations sector. This Long-term Contract position and offers the opportunity to help maintain high scholarly and editorial standards while coordinating with internal teams, external vendors, and review groups. The ideal candidate is organized, comfortable working with structured workflows, and able to manage multiple administrative and quality-focused tasks with accuracy and professionalism.

Responsibilities:

• Develop and organize review packets for conference quality evaluations using information gathered from internal stakeholders.

• Coordinate the preparation, distribution, and tracking of committee materials, ensuring follow-up actions are completed in a timely manner.

• Compile peer review documentation for volunteer committees and maintain orderly records throughout the evaluation process.

• Assess deliverables from external service providers, identify issues, and take appropriate steps to ensure quality expectations are met.

• Manage workflow activities across shared drives and designated platforms, including uploading files and maintaining accurate processing status.

• Authorize the release of conference proceedings once all required quality checks have been successfully completed.

• Monitor incoming questions in the conference quality support inbox, prioritize requests, and provide clear responses or escalate concerns when necessary.

• Maintain reports on inquiry trends, workflow progress, and review outcomes to support team visibility and decision-making.

• Contribute to the refinement of procedures, documentation, and quality-control practices to improve consistency and efficiency.

• Support manual preparation activities tied to technical program quality reviews while automated solutions continue to be implemented.

• Proficiency with SmartSheets, Microsoft Excel, Microsoft Word, Zendesk, Google Docs, and database-driven systems.
• Demonstrated ability to manage administrative coordination tasks with strong accuracy and close attention to detail.
• Excellent written and verbal communication skills with the ability to convey information clearly and professionally.
• Strong organizational skills with the ability to handle multiple priorities in a fast-paced environment.
• Ability to work effectively both independently and collaboratively with internal teams and external partners.
• Comfort working within technology-based processes and structured workflow systems.
• Proven problem-solving ability, including identifying opportunities to improve processes and operational effectiveness.
• Experience supporting scheduling, calendar coordination, inbound inquiries, or related administrative functions is preferred.