Accounts Payable Specialist

Position: Accounts Payable Specialist

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$29 - $32 Hourly

Position Summary:

As a team member in the Finance Department, the Accounts Payable Specialist will be responsible for executing all activities related to outgoing cash activities in compliance with generally accepted accounting principles and established company policies and procedures.

Responsibilities/ Duties:
Maintain files and documentation thoroughly And accurately, in accordance with company policy and accepted accounting practices.
Continuous knowledge improvement of accounts payable softwares (Service Titan and Intacct)
Review all invoices for appropriate documentation and approval prior to payment
Monitor and print invoices from the accounts payable email box
Process high volume purchase orders for two way match: Purchase order, Vendor invoice
Prioritize invoices and pay according to cash discounts potential and payment terms
Coordinate equipment purchases with Warehouse Purchasing Manager for correct input to software
Process vendor payments by credit card, check or ACH
Process manual check request
Process customer refunds including validating refund and entering appropriate notes in software
Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
1099 maintenance and reporting
Maintain up to date accounts payable records
Meet all deadlines as required for month end close, check processing and invoice input to be no more than two days delayed
Respond xmvmafu to all vendor inquiries
Continuously seek ways to identify, analyze and improve existing business processes
Review accounts payable aging report weekly and research any aged invoices
Reconcile vendor statements, research, and correct discrepancies
Assist in month end closing
File all AP documents including vendor invoices, statements, and vendor master documents
Assist with other projects as needed
Compensation / Pay Rate (Up to): $29.00 - $32.00