Accounting Clerk

Job Description

Job Description

Job Summary:

The Accounting Clerk I processes accounts payable and receivable transactions, maintains accurate financial records, resolves discrepancies, and provides general office support.

Pay Range: $17.00 - $22.00

Supervisory Responsibilities:

None

Duties/Responsibilities:

Accounts Payable

• Process invoices, issue payments, and maintain accurate records.
• Verify invoice coding and expense allocations.
• Reconcile accounts payable, prepaid expenses, credit card transactions, and related accounts.
• Research and resolve discrepancies.
• Respond to vendor, client, and employee inquiries.
• Records entry of, verifies documentation for, and distributes petty cash.

Accounts Receivable

• Record cash receipts, post transactions, and prepare bank deposits.
• Monitor outstanding invoices and follow up on overdue payments.
• Review and communicate payment shortages or discrepancies.
• Resolve billing disputes with clients and internal stakeholders.
• Assists with accounting records and ledgers by reconciling transactions.
• Process approved refunds and credits.

Office Administration

• Maintain the conference room, workroom, and shared office areas.
• Monitor and order office and break room supplies.
• Receive and distribute incoming mail and deliveries.
• Process outgoing mail and maintain postage levels.
• Submit work orders and coordinate office and equipment repairs.
• Schedule and oversee onsite vendors, including copier, printer, and phone service providers.
• Answer the main office phone and monitor voicemail.
• Assists with answering phone calls and customers at the counter when necessary.
• Support additional accounting and finance functions as needed.

Required Skills and Abilities:

• Excellent interpersonal and customer service skills.
• Must be able to learn other accounting software systems.
• Ability to maintain confidential and meticulous records.
• Excellent organizational skills and attention to detail.
• Must be reliable and extremely trustworthy.
• Strong analytical and problem-solving skills.
• Ability to function well in a high-paced environment.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• High school diploma or equivalent.
• At least three (3) years related experience required.
• Experience with Quickbooks a plus.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• May require occasional bending, reaching, or standing to access files.