Admin Assistant I

Obstetrics And Gynecology Administrative Assistant

Maimonides has an excellent opportunity for a seasoned Administrative Assistant to provide high-level administrative support to the Obstetrics and Gynecology Department Chairman.

Responsibilities

• Manage correspondence, scheduling, and travel arrangements
• Coordinate special projects and prepare reports/data
• Take/transcribe minutes for departmental meetings, advisory committees, and faculty meetings
• Manage physician credentialing processes for new hires and reappointments in coordination with Credentials department
• Maintain current files for all faculty/staff, including licenses and DEA certifications
• Monitor and follow up on delinquent medical records and clinical reviews
• Prepare annual reports for SUNY Health Science Center, CME conferences, and regulatory bodies
• Handle patient complaints and risk management correspondence
• Organize departmental meetings and conferences, including speaker coordination, venue booking, and catering
• Supervise clerical staff and provide backup coverage for senior Administrative Assistant

Qualifications

Education: High school diploma or equivalent; Associate's degree or higher preferred.

Experience: 2+ years prior experience in a similar administrative role

Skills: Strong organizational skills with the ability to multitask. Excellent verbal and written communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to maintain confidentiality and exercise discretion. A positive attitude and willingness to learn. Speaks, reads and writes English to the extent required by the position; knowledge of a second language preferred.

Pay Range: USD $50,817.00 - USD $61,645.00 /Yr.

Equal Employment Opportunity Employer

Maimonides Medical Center (MMC) is an equal opportunity employer.