Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support a busy on-site team in Breinigsville, Pennsylvania. This Long-term Contract position is ideal for someone who can quickly bring structure and accuracy to high-volume payables work in a distribution and logistics setting. The person in this role will help stabilize daily invoice processing and payment activity while maintaining strong attention to detail and dependable follow-through.

Responsibilities:

• Process a steady flow of vendor invoices with accuracy, ensuring charges are assigned to the correct accounts and departments.

• Review and code invoices, verify supporting documentation, and resolve discrepancies before payment is released.

• Prepare and execute ACH payments and check runs in accordance with established schedules and internal controls.

• Reconcile payable records, track outstanding items, and follow up with vendors or internal stakeholders to clear open issues.

• Support cleanup and organization of accounts payable activity during a period of operational instability within the shipping function.

• Coordinate closely with operations, shipping, and accounting teams to confirm invoice details and maintain timely payment processing.

• Maintain complete and well-organized payment records to support audits, reporting, and month-end close activities.

• Hands-on experience in accounts payable, including invoice review, account coding, and payment processing.
• Prior experience working with ERP or accounting systems in an accounts payable environment.
• Knowledge of ACH transactions, check processing, and standard AP controls.
• Ability to manage a high volume of invoices while maintaining accuracy and meeting deadlines.
• Experience in distribution, logistics, or a similarly fast-paced operational environment is preferred.
• Strong problem-solving skills with the ability to investigate discrepancies and communicate effectively with vendors and internal teams.
• Availability to work on site in Allentown, Pennsylvania on a permanent basis.