Administrative Assistant

Administrative Assistant

Willowbrook, IL Pay From: $20.00 per hour

MUST:

• Experienced Administrative Assistant
• 2+ years of admin experience
• Answer and route incoming phone calls
• Prepares all domestic and international shipping documentation
• Creates purchase requisitions
• Prepares monthly customer billing and invoicing
• Compile and submit accounting reports for financial processing
• Maintain and submit weekly employee attendance records

DUTIES:

• Prepare and generate customer quotes while maintaining an accurate quote tracking log
• Coordinate inventory replenishment on a bi weekly, monthly, or as need basis
• Source pricing and procure materials from alternate vendors when preferred suppliers are unavailable
• Logs and tracks all orders coming in
• Coordinate and lead weekly team meetings
• Prepare and distribute weekly production recap reports
• Coordinate facility maintenance requests with the property management team
• Communicate shipment notifications and order updates to customers
• Conducts SOP Reviews and updates
• Perform bi annual audits to ensure compliance with company policies
• Support annual audit preparation by organizing documentation and records
• Define and maintain Non-Disclosure Agreements
• Prepare and submit DSP for international orders
• Verify Reseller documentation and eligibility
• Maintain and update annual product pricing and cost information
• Generate and track Nonconformance reports and customer complaints
• Verify delivery status of outbound shipments
• Prepare production readiness documentation and reports
• Provide administrative support to technicians and cross-functional teams

Quadrant is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, status as a protected veteran, or status as an individual with a disability. "Healthcare benefits are offered to all eligible employees according to compliance mandated by the Affordable Care Act".