Accounts Payable Coordinator

Carolina PRG has partnered with a technology company in Charlotte, NC to find an AP Specialist to join their growing team. The position is responsible for completing full cycle AP workload, including invoicing, vendor matching, account reconciliation, and resolving discrepancies. The ideal candidate for this role will be team oriented, self-starter with 3 to 4 years of relevant experience.

Essential Job Functions

• Processes vendor invoices for payment. In doing so, reviews invoices received, and checks math to verify accuracy of all data.
• Ensures timely and accurate accounts receivable processing. In doing so, reviews payments received, matches with appropriate accounts, enters required data into computer database, and verifies accuracy and completeness.
• Applies appropriate codes, expense account classifications, purchase order numbers, and so forth in order to maintain an audit trail on all invoices processed.
• Responsible for data entry of vendor invoices. Batches invoices to be paid. Completes month-end accounts receivable reconciliation which includes compiling monthly reports, identifying and resolving discrepancies, and recording adjustments.
• Researches invoices and/or payments based on calls from vendors or consultants. Ensures resolution of discrepancies.
• Responds to requests from vendors and consultants for information and documentation which includes providing account balances, charges and the like and forwarding copies of invoices and related materials.
• Interacts daily with personnel regarding posting of charges, credits, cash, check clearance, stop payments, and related issues.
• Performs a variety of related administrative duties such as maintaining accounts payable files, and accounts receivable files, answering routine inquiries from vendors, taking and relaying messages, typing various forms and correspondence, and the like.
• Assists with the annual audit by providing necessary documentation to support various payments, receipts, and journal entries.
• Performs other duties as assigned, some of which may be essential to the job.

Knowledge, Skills, and Abilities

• BS Degree is preferred.
• Good interpersonal and telephone communication skills as well as organizational skills.
• Computer skills necessary to enter and manipulate words and data and use standard computer software to communicate with others, prepare documentation, and/or analyze data.