Workplace Services Manager

Workplace Services Manager - JLL

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

The Workplace Services Manager (WSM) is responsible for delivering an exceptional workplace experience through the management of workplace services programs, service providers, customer relationships, and operational performance. The WSM oversees daily operations, drives service excellence, ensures compliance with client requirements, and promotes a culture of safety, hospitality, accountability, and continuous improvement. This is a full-time, on-site position.

What your day-to-day will look like:

• Manage janitorial, security, reception, hospitality, badge access, landscaping, pest control, and waste and recycling programs.
• Ensure workplace services are delivered in accordance with contractual requirements, site procedures, customer expectations, and regulatory standards.
• Conduct routine inspections and audits to verify service quality, compliance, and operational readiness.
• Utilize the Computerized Maintenance Management System (CMMS) to manage service requests, work orders, vendor documentation, reporting, and performance metrics.
• Ensure emergency response procedures, after-hours support, and business continuity requirements are maintained.
• Manage service providers in accordance with contracts, scopes of work, service-level agreements, and performance expectations.
• Monitor vendor performance through inspections, audits, customer feedback, and CMMS data.
• Maintain accurate operational records, service documentation, and vendor communications.
• Develop and implement corrective action plans to address service deficiencies and improve performance.
• Support procurement activities, contract administration, vendor onboarding, and service transitions.
• Build productive relationships with suppliers, contractors, and client stakeholders.
• Champion a customer-focused workplace experience that supports employee engagement, productivity, and satisfaction.
• Manage reception, hospitality, visitor services, and customer-facing workplace programs.
• Respond to service concerns in a timely and professional manner and ensure effective issue resolution.
• Analyze customer feedback and operational data to identify opportunities for service improvement.
• Promote a culture of hospitality, responsiveness, professionalism, and continuous improvement.
• Lead by example and foster a culture centered on safety, accountability, teamwork, and inclusion.
• Provide coaching, leadership, and professional development opportunities for employees.
• Promote employee engagement and continuous improvement through proactive leadership.
• Conduct investigations, root cause analyses, and corrective actions as required.
• Ensure compliance with all performance-management processes, policies, and workplace expectations.
• Support workforce planning, scheduling, staffing, and service coverage requirements.
• Manage workplace services budgets, operating expenses, and contracted-service costs.
• Monitor expenditures and identify opportunities to improve efficiency and reduce costs.
• Review invoices and financial documentation for accuracy and contractual compliance.
• Develop and report KPIs, service-level metrics, vendor-performance indicators, and workplace-service trends.
• Present operational results, risks, and improvement initiatives during governance meetings.
• Drive operational excellence through process improvements, technology utilization, and service innovation.

Required Qualifications:

• Equivalent combinations of education, professional training, certifications, and relevant work experience will be considered.
• 5+ years of experience in Workplace Services, hospitality, facilities services, vendor management, or operations management.
• 2+ years of supervisory or leadership experience.
• Experience managing service providers, contracts, and supplier relationships.
• Demonstrated proficiency using a Computerized Maintenance Management System (CMMS) to manage work orders, service requests, reporting, and operational records.
• Experience using Microsoft 365 and workplace technology platforms.
• Strong customer-service, communication, organizational, and analytical skills.
• Ability to manage multiple priorities and build effective relationships with stakeholders

Preferred Qualifications:

• Bachelor's degree in Business, Hospitality, Facilities Management, Engineering, or a related field preferred but not required.
• Familiarity with GXP/GMP

Location: North Seattle, WA

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

115,000.00 130,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

On-site North Seattle, WA

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay