Receptionist

Filing Clerk

Sigma Inc. is looking for a Filing Clerk to work onsite with our client located in Boston, MA.

This is with the Massachusetts Bay Transportation Authority (MBTA) and requires working onsite in Boston.

Shift: Monday through Friday, 40 hours per week.

Provide temporary records management and document organization support for the MBTA Human Resources department.

Duties and Responsibilities:

• Organize, maintain, and secure employee personnel records
• Review and file employee documents into preexisting personnel folders
• Verify each employee folder is organized according to established Standard Operating Procedures (SOPs)
• Sort and organize personnel files numerically by employee ID badge number
• Create and label new employee folders as needed
• Identify and remove inactive employee files using provided records
• Prepare inactive employee records for offsite storage by organizing and packing files into designated storage boxes
• Maintain an accurate inventory of archived records using Microsoft Excel
• Perform data entry and update tracking spreadsheets with box inventory information
• Ensure strict confidentiality and compliance with data protection and privacy requirements
• Maintain an organized filing system while handling large volumes of physical records
• Lift and move file boxes and work around file cabinets as needed
• Work independently to complete assigned records management projects
• Perform related clerical duties and special projects as assigned
• Adhere to MBTA policies, procedures, safety requirements, and Equal Employment Opportunity (EEO), anti-discrimination, anti-harassment, and anti-retaliation policies

Required Qualifications:

• Previous experience with document management, records management, filing, library services, or clerical support
• Strong organizational skills with exceptional attention to detail
• Ability to sort and file documents alphabetically, numerically, and chronologically
• Proficiency with Microsoft Excel and Microsoft Office
• Ability to maintain confidentiality while handling sensitive employee records
• Comfortable performing repetitive filing tasks and lifting storage boxes
• Self-motivated with the ability to work independently and efficiently in a fast-paced environment