Executive Assistant to the CEO

Position: Executive Assistant to the CEOReports to: Chief Executive OfficerJob SummaryThe Executive Assistant is responsible for providing administrative support and leverage to the CEO in the form of calendar management, scheduling, drafting and sending communications, meeting and event planning, preparation, coordination, execution, and special projects. Additionally, the Executive Assistant coordinates and attends all Thread Executive Team, Board of Director, and All-Staff meetings, takes notes, and sends meeting recaps. The Executive Assistant ensures the CEO’s workflow and schedule is on track and aligned with Thread’s priorities.Key ResponsibilitiesAdministrative SupportSupport the CEO with email management, focusing on maintenance, tracking, and follow-upHelp the CEO prioritize and manage the calendarPopulate CEO calendar, ensuring it is consistently up-to-date, complete, and accurateRecord and disseminate minutes and/or notes in meeting spaces including Thread Executive Team meetings, Board of Director meetings, and All-Staff meetingsDraft external and internal communications for CEO review and publication including emails, meeting notes, and memorandaDraft, finalize and disseminate Board of Director calendars for both individual committee and full Board meetingsWork collaboratively with the CEO to provide ongoing support with the planning and execution of appreciation notes, gifts, tokens, and events for staff, Board of Directors, and othersMaintains strict confidence with sensitive informationPrepare and edit correspondence, presentations, and reports for the CEOConduct research and compile data as directed by the CEOTrack and manage expense reports and invoicesAssist in special projects and initiatives as assigned by the CEOAdministrative CoordinationSupport with the agenda creation and dissemination and follow-up for the Thread Executive Team, Board of Director, and All-Staff meetingsPrepare CEO for meetings, in partnership with other key staff and members of the Board of DirectorsDevelopment SupportCollaborate with development team members to provide accurate data, draft narratives and other support as neededSupport in ensuring that all grant proposals are submitted accurately and on time, adhering to each funder's guidelines and requirementsCoordinate with finance, human resources and program staff to gather necessary information for proposals and ensure alignment of budgetary needs with program goalsProvide additional writing support for the development team as neededSpecial ProjectsManagement of special projects delegated by the CEODraft, write, and send handwritten notes and giftsQualifications/SkillsMinimum 3-5 years of related work experience requiredHigh School Diploma or equivalent required; Bachelor’s degree in Business Administration or related field preferredExperience working closely with organization or company executives strongly preferredVery strong interpersonal, communications and writing skills; ability to interact with staff and Board at all levels and build relationshipsVery strong ability to manage tasks, prioritize issues and execute work in an efficient and timely mannerProficiencies with technology (e.g. Google Suite, Excel, Salesforce) and Google Platform and willingness to adapt to new technologiesAbility to handle sensitive and confidential information with discretionAbility to employ sound judgmentAbility to function in a high-paced and at times stressful environmentStrong candidates would possess the following attributes: excellent communication and writing skills, detail oriented, highly organized, positive attitude, self-motivated adept problem-solver, flexible, and able to rapidly prototypePrevious nonprofit experience preferred #J-18808-Ljbffr Thread Inc