Project Assistant Specialist

Administrative Assistant

APTIM currently has an opening for a full-time Administrative Assistant for our Winter Garden, Florida office. The selected candidate will have the opportunity to work independently and in a team setting within a dynamic work environment.

Key Responsibilities/Accountabilities:

Provide administrative support for the office, handling information requests, and performing clerical functions such as preparing correspondence, maintaining business licenses, purchasing office materials and supplies, maintain maintenance schedules for company vehicles, receiving visitors, shipping and receiving materials for the office, interacting with office vendors to maintain the office function and inter-action with office staff to support their project needs as listed:

Perform general office duties such as ordering supplies, maintaining records management systems, and answering calls

Assist in preparing reports, memos, letters, and other documents, using word processing, spreadsheet, database, and/or presentation software

Assist and support the Office Manager

Manage front desk in office

Assist with questions through company website

Prepare responses to correspondence containing routine inquiries

Takes messages/meeting minutes

Coordinate and direct office services, such as records and budget preparation, personnel, and light housekeeping

File and retrieve corporate documents, records, and reports.

Meet, greet, and escort visitors as well as providing access to individuals.

Manage and maintain schedules for staff as needed

Open, sort, and distribute incoming correspondence, such as mail and email

Make travel arrangements for staff as needed.

Basic Qualifications:

Good communication and organization skills

Accepts and adapts to change well

Strong proofreading and editing skills

Excellent written, verbal and interpersonal skills

A self-starter, motivated to contribute to the group

Experience in administrative experience in a professional setting

Readily learns programs/systems.

Familiar with Word and formatting techniques

Familiar with Excel and PowerPoint basics and presentations

Proficient in Microsoft Office Suite.

Strong attention to detail.

Understanding or have the ability to operate office equipment, i.e., copying machines, UPS, FedEx systems, and US Postal Service for shipments, stamping machines, laminators, phone system, computer hardware

Ability to maintain a high level of confidentiality especially of employee sensitive material.

About APTIM

APTIM enhances the quality of the environment, wellbeing of people, resilience of communities, and opportunity for employees to make a difference, not just a living. A leading professional solutions firm, we specialize in environmental, sustainability, resilience, and infrastructure solutions. Our team of experts provide these integrated solutions for forward-thinking government agencies, commercial and industrial clients, and energy customers. Together, we create sustainable and resilient communities for all.

What you can expect from APTIM:

• Work that is worthy of your time and talent
• Respect and flexibility to live a full life at work and at home
• Dogged determination to deliver for our clients and communities
• A voice in making our company better
• Investment into your personal and professional development

As of the date of this posting, a good faith estimate of the current pay range for this position is $20- $25 per hour. Compensation depends on several factors including: experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM.

Employee Benefits

APTIM Envir and Infra, LLC is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace.

• Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and several carriers to find the right benefits that work for them in their location.
• Company paid and optional Life insurance
• Short-term and long-term disability insurance
• Accident, Critical Illness, and Hospital Indemnity coverage
• Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law)
• 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in.