Administrative Assistant, Utility Construction

Position SummaryThis Position provides administrative and clerical support in the Infrastructure Division (data, fiber optic cabling and utility construction/installation). The Administrative Assistant deals directly with a diverse group of important external contacts, visitors, and internal contacts at all levels of the organization. Independent judgement and professionalism is required to plan, prioritize and organize a diversified workload.Key ResponsibilitiesCall appropriate state locating organization according to state laws for utility locating in appropriate area.Able to read prints and follow permitting requirements.Keep organized log of locates for multiple jobs and uses mapping tool; responsible for coordinating and for tracking multiple projects.Utilize the provided mapping tool and other location informationIndicate telecommunications locations through the utilization of paint, flags.Communicates other relevant information to excavation personnel or appropriate authorities about other underground utilities in work area.Documents all locates performed and maintains accurate records.Uses computer utility maps with specialized equipment to find underground cables, pipes and other underground utilities to prevent damages and ensure safety within the excavation, landscaping and construction community.Perform administrative and clerical accounting tasks.Maintain data for making transfers of personnel.Filing project documents, creating and maintaining project schedules.Arranging travel and scheduling meetings, meeting minutes.Process RFI (Request for Information) from contractor and submits to PM.Submits timecards, expenses, and other administrative tasks.Answer phone and returns phone calls.Employee customer service.Collaborate with management concerning current manpower regarding who is available and what resources are available.Performs other related duties as assigned to ensure efficient and effective processes, completion of projects and smooth operation of department.QualificationsHigh school diploma required with 3 years related industry and administrative experience.Understanding and proficiency with Microsoft Office Products, with excellent Excel skillsPrevious experience and understanding of commercial construction and utility construction industry.Skills & AbilitiesDetail oriented and strong organizational skills required.Drives vehicle to job sites in response to routine ticket requests, emergencies, and relocates.Valid drivers license.Good verbal communication.Reliable and dependable attendance.Excellent problem-solving skills and capacity to identify and resolve problems in a timely manner.Ability to maintain a high degree of confidentiality and exercise discretion and appropriate judgment in handling sensitive material.High attention to detail, accuracy, and thoroughness.Mature and self-directed.Demonstrated ability to perform customer service with positive results.Work independently as well as in a collaborative environment.Customer service oriented.Planning, calendaring and organizing.Attention to detail and accuracy.Flexibility and adaptability.Knowledge of clerical and administrative procedures and systems such as filing and record keeping.Must be able to pass drug and background check.Work Environment & Physical DemandsThis job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.Requires mobility within an office environment.Regularly required to talk and hear. Effectively communicate with others both written and orally, including using the telephone.Prolonged periods sitting at a desk and working on a computer.The employee may be required to walk; reach with hands and arms; and bend.May be required to stoop, kneel, and crouch. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.Possess good hearing, normal or corrected.The employee must be able to regularly lift and/or move up to 50 pounds.The employee may be required to climb stairs.Must be able to work 8 hours a day, 40 hours per week, and overtime as required and night or weekend shifts, as needed.CEC Companies is an Equal Opportunity Employer. We are committed to attracting and retaining the best-qualified individuals, regardless of race, color, religion, national origin, gender, age, disability, veteran status, or any other status protected under federal, state, or local law. All qualified applicants are encouraged to apply. #J-18808-Ljbffr Cec Facilities Llc