Office Manager

About The Role The Office Manager keeps the operating layer of a distributed technology organization running smoothly across people, systems, vendors, and day-to-day logistics. The role manages administrative workflows, remote workplace programs, onboarding coordination, procurement, and team events using tools such as Google Workspace, Slack, Notion, Jira, Ramp, and expense platforms. This role matters because reliable operations reduce friction for engineering, product, sales, and leadership teams. The Office Manager brings structure to high-volume requests, maintains clear documentation, and ensures employees have the access, resources, and support needed to work effectively from Austin and across multiple time zones. Key Responsibilities Own administrative operations, including vendor coordination, purchasing, invoices, shipping, supplies, and recurring workplace requests Coordinate onboarding and offboarding with People Operations and IT by tracking equipment, software access, documentation, and first-day readiness Manage remote workplace programs, team calendars, meeting logistics, offsites, virtual events, and travel arrangements across time zones Maintain operational documentation, request trackers, budgets, and status reporting in Notion, Google Sheets, Jira, or comparable tools Administer purchasing and expense workflows through platforms such as Ramp, Brex, Concur, or equivalent systems Partner with IT, Finance, People Operations, and department leads to resolve escalations and improve administrative processes Evaluate vendors, manage service relationships, and negotiate routine renewals while maintaining accurate records and spend controls What We Are Looking For 3-6 years of experience in office management, workplace operations, executive assistance, or business operations within a technology or similarly fast-paced environment Demonstrated ability to manage high-volume requests, competing priorities, and confidential information with sound judgment and minimal supervision Hands-on proficiency with Google Workspace, Slack, Notion or Confluence, spreadsheets, project-management tools, and expense or procurement platforms Strong project coordination skills, including the ability to create timelines, track dependencies, document decisions, and close action items Clear, professional written and verbal communication with employees, executives, vendors, and cross-functional partners Associate or bachelor’s degree in business administration, communications, hospitality, or a related field, or equivalent practical experience Bonus: Experience supporting a distributed or hybrid workforce, managing office buildouts or relocations, administering Okta or other identity tools, and coordinating technology-company offsites #J-18808-Ljbffr Evlo AI