Elementary Principals Secretary

Elementary Principal Secretary Under the supervision of the Elementary School Principal, the Elementary Principal Secretary is responsible for all student accounts, payroll, and the courteous and efficient operation of the school office. Responsible for the handling of student, faculty, and patron issues. Duties include: School Communication Secretarial Functions School Budget and Payroll School Records Equipment, Facilities, Supplies Student Accounting, Enrollment, Attendance, Records First Aid/Medication for Students Property Management Required Knowledge and Skills: Must have working knowledge of district policies and procedures relevant to elementary schools. Strong computer skills such as spreadsheets, powerpoint, data bases, word processing (55 wpm or better preferred), etc. Excellent written and oral communication skills with the ability to check written communications for spelling, grammar, punctuation, correct sentence, and paragraph structure. Requires strong problem solving and analytical skills. Requires bookkeeping, budgeting, payroll and accounting skills. QSS/QCC and Focus skills preferred. Ability to deal with people in a professional manner which shows sensitivity, tact, and professionalism. Ability to work effectively with others in circumstances that may include some stress. Ability to organize work and materials. Ability to maintain confidentiality of district, employee and other information. Must have a basic knowledge of CPR and First Aid. Ability to operate a variety of office machines. Required Training and Education: High School diploma or equivalent required. Type test of 55 wpm or better preferred. Yearly updates for medication and CPR certification and training. Required Prior Experience: Two years of full time secretarial work experience preferred. Assigned Decision Making: Makes some authorized decisions under the direction of the principal based upon policy and procedure. Must determine whether a dangerous situation exists and if action is required. Applies predetermined protocols to a variety of situations. Non-Supervisory Interaction: Communicates effectively with patrons who speak foreign languages, outside agencies including law enforcement, fire department, paramedics, D.F.S., F.A.C.T., Children's Center, Board of Health, YESS, ACES, medical facilities, business partners, media and courts. Must maintain positive relationship with patrons, vendors, student teachers, teachers, Title I, Preschool, students, community agencies, other schools, and substitutes. Must be able to converse calmly, reassuringly and persuasively with young children. Supervisory Responsibility: Directs and trains lunch clerks, breakfast aides, playground aides, PTA volunteers, student aides, etc. Budget Responsibility: Assists principal in maintaining and monitoring all school budgets (local, district, state and federal). Working Environment: Possible exposure to bodily fluids, illnesses and head lice. Limited space for personnel, machines, storage and office equipment. Frequent interruptions during tasks that require accuracy and concentration to complete. Some stress from carrying out medical procedures for ill or injured students, dealing with emergency situations and demanding, angry and/or threatening individuals. Physical Demands: Requires the ability to sit, stand, walk, stoop, kneel, crouch or crawl. Ability to reach with hands and arms, use hands to finger, handle or feel. Ability to talk or hear. Vision abilities include close vision, distance vision, color vision and ability to focus. Physical demands require moving and lifting supplies, equipment, etc. up to 25 pounds and occasionally lift and/or move up to 50 pounds.