Administrative Support Associate

Administrative Support Associate for AECOS Biology Department ABOUT US AECOS is a small environmental consulting firm headquartered in theAlohaState of Hawai‘i. We have provided the services of scientists and facilities in environmental fields to clients throughout the Pacific region since 1971—fifty-\u2014\u2014very busy years of supplying professional and competent answers for clients with diverse needs in the biological, ecological, and water quality sciences. The bulk of our business comes from a solid clientele of engineering firms, construction firms, planning firms, environmental groups, law firms, and county, state, and federal agencies that rely onAECOSTO undertake studies and surveys and produce professional reports to cover natural environment concerns for their projects. RESPONSIBILITIES Operational Support - Oversee administrative processes, procedures, and support functions for the biology section. Client Interface – Assist with preparation of proposals. Develop a database and template, keep track of deadlines and due dates. Prepare and update marketing materials, including company profile and employee resumes. Contract compliance – Review contracts and insurance requirements, ensure compliance with terms, and recommend modifications as necessary. Project Management Support – Assist project managers to ensure projects and tasks are completed on time and within budget. Field Service Coordination - Coordinate and update schedules for field work, manage calendars, and arrange travel logistics for team members. Communicate with stakeholders to confirm appointments and ensure all necessary resources are in place for successful field operations. Communication, Collaboration, and Support – Provide support and maintain strong communication and collaboration with all employees within AECOS and with clients. Website Maintenance – Coordinate with IT team to troubleshoot and update website and databases. REQUIRED SKILLS Excellent communication skills (verbal and written). Ability to learn new tasks, follow directions, work independently AND as a team member. Excellent organization skills, flexibility, and adaptability. SALARY RANGE $40,000 to $65,000, depending upon experience #J-18808-Ljbffr