Attendance Clerk

Position Type:
Secretary/Clerical (School Sites)/Attendance Clerk

Date Posted:
6/22/2026

Location:
Jefferson Middle School
Reports To: Building Administrator
FSLA Status: Non-Exempt
Compensation: 134 (Salary determined by experience)
Work Days: 201
FTE: 7.5 hours per day

Attendance Clerk

Position Summary:
Collects and maintains student attendance information at the assigned site; meeting district, state and federal requirements relating to attendance processes including parent notification; preparing and distributing attendance reports and materials; providing clerical support at school site; and communicating various information regarding activities.

Essential Duties:

• Receives, Inputs and logs all student absences and tardiness, into an automated system.
• Issues passes to students that arrive late to school and enters into computer program with reason for tardiness.
• Calls parents to notify about and determine reason for student's absence. Requests and give routine information to parents and school district personnel regarding absences and tardiness.
• Prepares and mails letters to parents notifying them of their child's excessive absences and/or lateness.
• Distributes daily Do Not Admit (DNA) list to building administrators and teaching staff and maintains copies in office.
• Retrieves data and compiles information from manual and automated files for the preparation of routine reports and correspondence regarding attendance.
• Prepares daily, weekly and/or monthly attendance reports and submits to designated administrators or school district personnel.
• Issues and processes all requests for early dismissal and ensures parental consent.
• Requests homework for students that are absent or in ISS from teachers to give to students.
• Promotes the success of substitute teachers by printing off daily attendance sheets and enter attendance into TERMS for substitute teachers.
• Maintains files of school district attendance records.
• May distribute medications to students when no nurse is present at the school.
• Performs various clerical duties including answering phones, greeting and screening visitors, making copies, etc.
• Performs other duties as assigned.

Job Specifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Minimum Qualifications (Knowledge, Skills and/or Abilities Required):

• High school diploma or GED required PLUS one of the following
• Associates degree or higher
• Completed at least two (2) years (48 credit hours) of study at an institution of higher education
• Passed the OGET
• Passed the ETS Parapro Assessment (with a score of 455 or better) or the WorkKeys Assessment (with a score of 4 or better on all three parts)
• Bilingual interpretation and translation skills preferred.
• Good knowledge of office terminology, procedures and equipment.
• Working knowledge of computer software applications to produce various formats, such as correspondence and reports.
• Ability to understand and carry out oral and written instructions.
• Ability to establish and maintain effective working relationships with students, parents and school personnel.
• Excellent verbal and written communication skills.
• Ability to use computer applications such as spreadsheets, word processing, email and database software (Microsoft Office Suite).
• Accuracy; discretion; tact; courtesy; good judgment; reliability.

Working Conditions and Physical Requirements:
The working conditions and physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Able to sit and/or stand for extended periods of time,
• Exhibit manual dexterity to enter data into a computer,
• Ability to see and read a computer screen and printed material with or without vision aids,
• Hear and understand speech at normal classroom levels, outdoors and on the telephone,
• Speak in audible tones so that others may understand clearly in normal classrooms, outdoors and on the telephone,
• Physical agility, able to bend, stoop, sit on the floor, climb stairs, walk and reach
• Ability to lift, push, pull up to 25 pounds