Executive Administrative Assistant

Medtronic seeks an Executive Administrative Assistant to provide high-level operational support to the President of the Ear, Nose & Throat Operating Unit in Jacksonville, Florida. The role manages executive calendars, coordinates meetings and travel, prepares communications, and handles confidential business information across a global organization.

Responsibilities

• Manage President's complex calendar across multiple time zones and competing priorities
• Coordinate domestic and international travel arrangements, logistics, and expense reporting
• Prepare and format executive communications, presentations, reports, and meeting materials
• Organize leadership meetings, business reviews, and organizational events
• Track action items, monitor deadlines, and follow up with stakeholders for timely completion

Requirements

• High school diploma or GED and 6+ years of administrative support experience
• 4+ years supporting Director-level or senior executives in corporate environment
• Advanced proficiency with Microsoft 365 applications including Outlook, Teams, PowerPoint, Word, Excel
• Experience managing executive calendars, travel, meetings, expenses, and communications
• Experience using AI-enabled productivity tools such as Microsoft Copilot
• Associate's or Bachelor's degree preferred