Executive Assistant

Job Description

Job Description

Executive Assistant – Full Time
FTK Hospitality | Lake Worth / West Palm Beach, FL

Job Summary
FTK Hospitality is seeking a dedicated Executive Assistant to support the owner of a privately owned real estate business in the Lake Worth / West Palm Beach area. This is a high-trust, on-site role for a reliable professional who excels in managing busy calendars, complex travel, and both business and personal logistics. If you are detail-oriented, proactive, and thrive in a dynamic environment where discretion and ownership are essential, this position offers an opportunity to be an invaluable right hand to a respected business leader.

Key Responsibilities

• Executive & Business Support
  • Manage a complex business calendar, meetings, appointments, and competing priorities
  • Serve as the owner's primary point of contact with employees, vendors, and advisors
  • Triage and respond to email and incoming requests, ensuring timely follow-up
  • Book and manage domestic and international travel, including last-minute changes
  • Prepare correspondence, reports, presentations, and spreadsheets
  • Track deadlines, action items, and ongoing projects; prepare agendas and ensure completion of open items
  • Organize digital records and confidential files
  • Support business operations, special projects, and help improve administrative workflows
• Personal & Family Support
  • Coordinate personal and family calendars, appointments, activities, and events
  • Arrange personal travel, reservations, and detailed itineraries
  • Schedule household maintenance, contractors, and service providers
  • Handle errands, purchases, deliveries, and returns
  • Research products, services, and vendors, and make recommendations
• Communication
  • Act as a polished, diplomatic liaison between the owner and business and personal contacts
  • Exercise sound judgment regarding what requires the owner's attention and what can be handled independently
  • Maintain a high level of confidentiality with all business, financial, personal, and family information

Requirements

• 5–7 years of Executive Assistant experience, ideally supporting a CEO, business owner, or entrepreneur
• Personal or family support experience strongly preferred
• Proven ability to manage complex schedules, prioritize tasks, and handle confidential matters independently
• Excellent written and verbal communication skills
• Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, Teams, PowerPoint), Windows 11, and Android
• Familiarity with Google Workspace and modern productivity tools
• Calm, proactive, detail-oriented, and dependable approach
• Ability to work on-site in Lake Worth during business hours, with occasional evening and weekend support as needed

Preferred Qualifications

• Combined Executive Assistant / Personal Assistant experience
• Experience with complex domestic and international travel coordination
• Background in real estate, property management, or privately owned business environments
• Experience managing household vendors and family schedules

Schedule
Full-time, on-site in Lake Worth, FL. Weekday business hours required, with occasional evening and weekend availability for urgent or time-sensitive matters.

Why You'll Love Working Here

• Competitive salary: $80,000–$90,000, based on experience and qualifications
• Work closely with a respected business owner in a pivotal, high-trust leadership support role
• Dynamic work environment with a blend of business and personal support responsibilities
• Opportunity to make a significant impact and improve business and family operations
• Collaborative, professional culture where your expertise is valued

Join the Team
If you are an experienced Executive Assistant ready for a trusted and impactful role supporting an accomplished business owner, we encourage you to apply today and become a key part of our team.