Executive Assistant to High Profile Founder

Job Description

Location: Loxahatchee Groves, FL (In-Person, Full-Time)

Pay: $80,000.00 - $100,000.00 per year, based on experience

Schedule: Full-Time | Flexible work week (up to 50 hours/week) | Occasionally travel with CEO at short notice

Start Date: ASAP

Work Location: In person with some work from home

Ability to Commute: Loxahatchee, FL 33470

About the Organization

We are the largest cage free no kill shelter in the United States committed to a mission that changes lives. Our Founder/CEO is a visionary force leading this work, but with a calendar that never quits, an inbox on overdrive, and a thousand moving pieces, she needs a world-class right hand to help her stay sharp, on task, and moving forward.

This is a high-touch, high-trust role for a professional who thrives in organized chaos, loves the adrenaline of a mission-driven environment, and knows how to support a fast-paced, high-profile leader with elegance and precision.

What You’ll Be Doing

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• Calendar & Travel: Managing a highly dynamic calendar, appointments, and travel arrangements (domestic/international).
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• Inbox Management: Monitoring and responding to high-volume emails with tact and speed.
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• Communications: Writing and editing professional communications, donor letters, reports, and internal updates.
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• Logistics & Events: Booking accommodations, handling logistics, coordinating with vendors, and managing events.
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• Stakeholder Liaison: Liaising with stakeholders, contractors, VIPs, and internal departments.
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• Task Organization: Translating voice memos and scattered requests into organized, actionable to-do lists.
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• Problem-Solving: Solving problems under pressure and adjusting plans on the fly.
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• Discretion: Maintaining confidential information with extreme discretion.
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• Project Support: Assisting with the management of ongoing projects, including facilities or construction logistics.
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What We’re Looking For

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• Experience: 7+ years supporting a C-level executive in a demanding, fast-paced environment.
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• Core Skills: Strong experience managing inboxes, calendars, travel, and multi-threaded priorities.
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• Communication: Strong written and verbal communication skills—able to represent the Founder with clarity and polish.
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• Adaptability: Proven ability to juggle urgent tasks, shifting timelines, and confidential material.
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• Proactivity: Self-starter who anticipates needs and works proactively with minimal direction and excellent follow-through.
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• Technical Savvy: Proficiency in Apple OS, Microsoft Office, Google Suite, DocuSign, and similar tools; fast learner on new platforms.
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• Availability: Willing and able to travel infrequently at short notice, valid driver’s license, and full-time, on-site availability.
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• Environment Alignment: A love of dogs, and comfort working in a unique, animal-filled environment.
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This Role Is NOT for You If:

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• You require a strict 9–5 schedule.
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• You get overwhelmed easily or dislike unpredictability.
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• You prefer a quiet desk job with limited interaction.
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• You need hand-holding or hate dogs (seriously, don’t apply).
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What We Offer

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• A flexible, mission-driven work environment where you can grow and thrive.
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• The chance to make a meaningful difference every day and save dogs' lives.
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Benefits & Perks

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• 401(k) / Retirement plan
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• Health insurance
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• Dental insurance
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• Vision insurance
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• Life insurance
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• Paid time off
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• Ability to bring your dog to work with you
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• Employee discount on dog boarding, dog training, dog food, and vet bills
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