Executive Assistant

Our client, a well-established private equity firm in Downtown West Palm Beach is seeking a seasoned Executive Assistant who thrives in a fast-paced, deal-driven environment.

The Role

This EA will support a group of 5–8 investment professionals as a true partner, gatekeeper, and trusted point of contact across business and personal matters.

Responsibilities include:

• Managing complex, fast-changing calendars across time zones, including investor meetings, board meetings, and deal calls
• Coordinating domestic and international travel, including private aviation and detailed itineraries
• Serving as liaison to LPs, portfolio company leadership, bankers, and outside counsel
• Preparing materials for investment committee, board, and LP meetings
• Processing expense reports and reconciling corporate cards
• Planning annual meetings, investor events, and off-sites
• Supporting personal matters as needed
• Partnering with a collaborative EA team to ensure seamless coverage

Qualifications

• 5+ years supporting multiple senior executives, ideally in private equity, investment banking, hedge funds, or a family office
• Bachelor's degree preferred
• Advanced Microsoft Office skills;
  Concur or DealCloud experience a plus
• Exceptional communication, organization, judgment, and discretion
• A polished, service-oriented, "no task too small" mindset

Please submit your resume for consideration!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.Com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.