Sr. Executive Assistant

Sr. Executive Assistant

We are looking for a Sr. Executive Assistant to support our SVP + AVPs for PACE OU's leadership team. In a high-velocity enterprise ($50B+ revenue environment), your core mission is to act as an operational multiplier: architecting the executive's time, managing complex global logistics, maintaining absolute discretion, and orchestrating seamless collaboration across our global executive administrative network.

You are not just managing a schedule—you are safeguarding executive capacity, predicting friction before it happens, and driving alignment across key internal and external stakeholders.

Core Responsibilities

Strategic Calendar Architecture & Executive Time Defense

• Calendar Optimization: Design, audit, and aggressively protect the executive's schedule, aligning daily time allocation directly with core quarterly business objectives, OKRs, and strategic priorities.
• Proactive Gatekeeping: Act as the strategic filter for incoming meeting requests, triaging priority, context, and urgency to preserve deep-work focus blocks.
• Meeting Preparation: Ensure the executive is 100% prepared for every engagement by sourcing pre-reads, agendas, and briefing materials 24–48 hours in advance.

Executive EA Network & Cross-Functional Collaboration

• C-Suite Peer Alignment: Work in tight lockstep with peer EAs across the C-Staff to seamlessly coordinate cross-functional leadership meetings, All-Hands, and Quarterly Business Reviews (QBRs).
• High-Trust Communication: Serve as a trusted, highly professional liaison between the executive, direct reports, board members, key enterprise customers, and external partners.
• Action-Item Accountability: Attend key operational meetings when required to track decisions, summarize action items, and drive follow-through across senior team members.

Complex Global Travel & Logistics

• Multi-Leg Itinerary Management: End-to-end planning of complex international and domestic travel, including visa/passport logistics, global entry protocols, multi-time-zone synchronization, and ground transport.
• Real-Time Agility: Monitor global travel disruptions proactively, providing 24/7 contingency solutions and rapid itinerary adjustments on the fly.

High-Stakes Discretion & Project Leadership

• Confidentiality: Handle ultra-sensitive corporate communications, personnel matters, organizational restructures, and strategic business initiatives with absolute discretion and integrity.
• Executive Event Ownership: Lead end-to-end planning for executive leadership onsite and offsites, customer advisory boards, and key networking events.
• Adaptive On-Site Support: Maintain an active physical presence in the office (3+ days per week), scaling up in-person coverage to match critical C-staff meetings, board visits, quarterly business reviews, or executive offsites as needed.

Minimum Requirements

• In-Office Presence: Located in a designated hub and willing to work in-office a minimum of 3 days per week, with flexibility for additional on-site days as dictated by executive schedule, C-staff events, or operational needs.
• Experience: 10+ years of administrative experience, with at least 5+ years directly supporting C-Suite, EVP, or C-1 Executives within an enterprise tech or Fortune 100 company ($10B+ revenue scale).
• Proven EA Team Collaboration: Demonstrated track record of collaborating effectively within a matrixed network of high-performing executive assistants supporting executives.
• Expert Calendar Strategy: Master-level ability to manage hyper-dense, rapidly changing, multi-time-zone calendars.
• Global Travel Expertise: Deep expertise in planning complex international travel itineraries and navigating international travel protocols.
• Technical Proficiency: Mastery of Google Workspace (Gmail, Docs, Sheets, Drive), Slack, Zoom/Webex, and enterprise tools (Salesforce, Quip, Tableau preferred).

Unleash Your Potential

When you join Salesforce, you'll be limitless in all areas of your life. Our benefits and resources support you to find balance and be your best, and our AI agents accelerate your impact so you can do your best. Together, we'll bring the power of Agentforce to organizations of all sizes and deliver amazing experiences that customers love. Apply today to not only shape the future—but to redefine what's possible—for yourself, for AI, and the world.

Accommodations

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In the United States, compensation offered will be determined by factors such as location, job level, job-related knowledge, skills, and experience. Certain roles may be eligible for incentive compensation, equity, and benefits. Salesforce offers a variety of benefits to help you live well including: time off programs, medical, dental, vision, mental health support, paid parental leave, life and disability insurance, 401(k), and an employee stock purchasing program. More details about company benefits can be found at the following link: to the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Initiative for Hiring, Salesforce will consider for employment qualified applicants with arrest and conviction records.At Salesforce, we believe in equitable compensation practices that reflect the dynamic nature of labor markets across various regions.

The typical base salary range for this position is $96,300 - $145,200 annually. In select cities within the San Francisco and New York City metropolitan area, the base salary range for this role is $116,000 - $159,500 annually. The range represents base salary only, and does not include company bonus, incentive for sales roles, equity or benefits, as applicable.