Senior Executive Assistant - Investment Firm - San Francisco (Onsite)

Senior Executive Assistant

Our client, a global investment firm with an impressive portfolio, seeks a proactive Senior Executive Assistant to join their stellar administrative team in support of a General Partner and Partner. This role will provide daily administrative, scheduling, communications and operational support, while acting as a superb representation of the firm. This is an amazing opportunity to join the best of the best in the industry and work alongside a high caliber administrative team!

This is a great opportunity to take on a big role at a renowned firm!

The Nitty Gritty:

• Manage all incoming email communications with a strong sense of urgency, discretion, and tactfulness
• Respond to communications on behalf of executives, acting as a stellar representation of the firm
• Assist with calendar management, scheduling team meetings, and confirming appointments
• Provide operational support, track initiatives, compile data & reporting, and help manage timelines
• Update internal CRM system, track action items, and maintain contact list
• Draft & send out mass correspondences to internal teams and external stakeholders
• Coordinate travel and prepare itineraries
• Process expense reports
• Assist with light personal needs (appointments, travel, calendaring)
• Collaborate cohesively with other members of the firm and administrative support team
• Assist with other administrative tasks & projects, as needed

The Essentials:

• 7+ years of experience as a C-level Executive Assistant and/or Chief of Staff
• Experience working in private equity/venture capital, tech startups, or consulting highly preferred
• Available to work outside traditional business hours when needed
• Flexibility to travel to Palo Alto 2-4 times per month
• Polished and professional communication style
• Impeccable attention to detail
• Exceptional written communication skills
• Superior level of discretion and confidentiality
• Ability to thrive in a dynamic environment with tight deadlines
• Ability to work well independently and as part of a team
• Proficient in Microsoft Office
• Salesforce experience a plus!

The Cherry On Top:

• Opportunity to join a prominent firm with a collaborative team environment
• Top-tier benefits & perks!

Location: San Francisco, CA (Onsite - 4 days per week, WFH Fridays)

Compensation: Base salary: $165,000/yr - $175,000/yr + bonus + benefits (exact compensation will vary based on skills, experience, and expertise)