Supply Chain Administrative Assistant

Supply Chain Administrative Assistant (Purchasing, Planning, ERP, Excel)

Little Canada, MN (Hybrid after training)

$25/hour | Contract-to-Hire

About the Opportunity

Join a growing industrial manufacturing organization specializing in custom electromechanical components and engineering solutions for OEM applications. This team supports industries such as mobility and medical devices, helping customers improve reliability, streamline sourcing, and deliver high-performance solutions.

This is a great opportunity to work in a fast-paced, collaborative manufacturing environment with strong exposure to end-to-end supply chain operations.

Position Overview

We are hiring a detail-oriented Supply Chain Administrative Assistant to support purchasing, production scheduling, and supply chain operations. This role is critical to ensuring data accuracy, order execution, and cross-functional coordination across suppliers and internal teams.

This position is ideal for someone who is:

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  Self-sufficient and proactive
  
  



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  Comfortable working in ambiguous, fast-changing environments
  
  



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  Known for organization, persistence, and follow-through
  
  

Schedule & Work Environment

• 
  
  
  Schedule:
  
  
  Monday-Friday |
  
  
  7:30 AM - 4:00 PM
  
  
  (flexibility available)
  
  



• 
  
  
  Work Model:
  
  
  Hybrid after training
  
  



• 
  
  
  Location:
  
  
  Little Canada, MN
  
  

Key Responsibilities

Purchasing Support (35%)

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  Assist with purchase order creation, updates, and tracking in ERP systems
  
  



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  Monitor order acknowledgements, pricing, lead times, and quantities for accuracy
  
  



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  Follow up with vendors and suppliers on open orders, discrepancies, and confirmations
  
  



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  Maintain organized purchasing records and documentation
  
  

Scheduling & Planning Support (35%)

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  Update demand and supply signals in ERP systems
  
  



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  Track work orders, material availability, and production timelines
  
  



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  Coordinate with purchasing, planning, and operations teams to resolve scheduling conflicts
  
  



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  Run and review reports to support supply and demand alignment
  
  

Administrative & Data Management (25%)

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  Maintain accurate ERP master data (part numbers, vendors, lead times, inventory data)
  
  



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  Support data entry, reporting, and documentation
  
  



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  Identify and escalate data inconsistencies and gaps
  
  

Required Skills & Qualifications

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  1-3 years of experience in supply chain, purchasing, procurement, logistics, or operations coordination
  
  



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  Experience using ERP systems (Epicor or similar preferred)
  
  



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  Strong proficiency in Microsoft Excel (data tracking, sorting, filtering, basic formulas)
  
  



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  Ability to be self-sufficient, prioritizing and executing work independently
  
  



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  Comfortable working in ambiguous environments with shifting priorities and incomplete data
  
  



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  Demonstrated patience and persistence, especially when managing supplier follow-ups and issue resolution
  
  



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  Strong organizational skills, with the ability to manage multiple deadlines, workflows, and priorities simultaneously
  
  



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  High attention to detail and commitment to data accuracy and quality control
  
  



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  Excellent communication skills, with the ability to collaborate cross-functionally across
  
  
  purchasing, planning, and operations teams
  
  

Compensation & Benefits

During Contract:

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  $25/hour
  
  



• 
  Medical coverage (limited coverage plan), pharmacy benefits, virtual care, emotional support
  
  



• 
  Dental & Vision insurance
  
  



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  Hospital indemnity, accident, and critical illness coverage
  
  



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  Life insurance & short-term disability (20+ hours/week)
  
  



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  Earned Safe & Sick Time (per state/local guidelines)
  
  



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  Employee discount programs (travel, entertainment, shopping)
  
  

Upon Conversion:

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  Medical, Dental, Vision, and Pet insurance
  
  



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  Life & AD&D, Voluntary Life, Long-Term Disability
  
  



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  HSA & FSA options
  
  



• 
  401(k) + ESOP (Employee Ownership opportunity)
  
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

Ultimate Staffing