Administrative Assistant

Administrative AssistantConsider joining the MX Holdings family as an Administrative Assistant in our St. Louis, MO location. The Administrative Assistant is the welcoming face of our office and a driving force behind employee engagement and community. Managing the front desk, the AA greets visitors, keeps our front office running smoothly, and supports our Executive Administrative Assistant with day-to-day administrative needs.The ideal candidate is personable, organized, and energized by planning events and bringing people together, with a knack for clear communication and a can-do attitude. This role also carries a bit of HR responsibility — from internal communications to initial onboarding support — making it a great fit for someone who enjoys variety and connecting with people across the company.ResponsibilitiesEssential Duties and Responsibilities:Ensures there is a positive first impression for visitors and candidates by maintaining the reception, common areas, and lobby of the St. Louis office.Represents the company by maintaining a welcoming, professional presence that reflects our values of caring, integrity, safety and growth.Registers visitors and guests in a professional and courteous manner, ensuring that they are escorted to the appropriate parties or conference rooms.Answers phone calls and directs callers to the appropriate personnel by maintaining current phone lists.Provides administrative support including: Scheduling meetingsAccount reconciliationFiling, copying, scanning, faxing, etc.Conducts inventory and orders office supplies.Manages catering and meal orders for meetings and special events, ensuring that receipts are managed appropriately.Maintains professional and tidy conference rooms and common areas, ensuring that conference rooms are not double-booked and that they are always stocked. Ensures that dishwashers are run and emptied as needed.Reviews correspondence, memos, reports, and presentations.Manages confidential and sensitive information with the highest level of integrity.Maintains electronic and physical filing systems, ensuring documents are properly archived and easily accessible.Conducts research and compiles data for reports and presentations.Supports various projects and initiatives.Partners with Executive Assistant and Human Resources Team to execute enterprise-wide projects, events, and initiatives.Performs other duties as assigned.QualificationsIdeal Candidate Will Have:Education:High School Diploma or equivalent is requiredAssociate's or Bachelor's degree preferredExperience:One to two years of administrative support experience preferredExperience as a receptionist, administrative support personnel, or similar administrative role preferredOther Required Knowledge, Skills, and Abilities:Strong organizational skills with the ability to multitask and prioritize work effectivelyExcellent verbal and written communication skills, including strong editing and proofreading abilitiesDemonstrated proficiency in Microsoft Office suite, particularly Word, Excel, PowerPoint, Outlook, and TeamsHigh level of professionalism; ability to maintain confidentiality and handle sensitive information with discretion.Strong attention to detail and commitment to delivering high-quality workAbility to work independently and collaboratively as part of a team, taking initiative and anticipating the needs of the teamStrong organizational and multitasking abilitiesProactive mindset with the ability to anticipate needs and act accordinglyStrong problem-solving and decision-making skillsExperience with calendar management and travel coordinationHighly motivated, self-driven, and eager to learn and apply new skillsAttentive to details and follows through on assigned tasks and commitmentsFlexible and driven to meet tight deadlines, handle multiple projects and prioritize them appropriatelyMust be able to pass pre-employment drug screenMust be eligible to work in the United States, visa sponsorships are not availableRegular attendance is requiredAbout UsPerks of the Job:Medical, dental and vision insuranceDisability and life insurance401(k) with matching contributionGenerous allotment of paid vacation and paid holidaysEnterprise-wide winter break between Christmas and New Year's holidaysCompetitive wages plus performance-based bonus opportunitiesOngoing training and professional developmentAmple opportunity for career growth and advancementPaid time off for all new parentsWhy Our People Love Working Here:Purpose-driven, friendly, open, and respectful cultureHighly engaged workforce – as indicated by best-in-class engagement scoresHybrid work schedule consisting of 3 in-office days and 2 remote days per weekShared core values of safety, integrity, caring and growthLeaders committed to building more diverse, inclusive teamsOn-Demand pay via DailyPayRobust recognition and reward programCommunity Impact opportunities including additional time off to volunteer and charitable match up to $250 per employeeTuition reimbursementComplimentary refreshment bar with beverages and snacksEmployee discount program with hundreds of partner brandsWellness incentive programRegular employee celebrations and eventsWho We AreCelebrating 50 years in 2024, MX Holdings is a global leader in the purchasing, processing, and manufacturing of non-ferrous metals, primarily Aluminum. Enabled by our breadth of experience and deep expertise, we are proud to deliver top-quality products and services to customers across our family of brands – including Metal Exchange and Pennex.But it's not just what we do that sets us apart, it's how we do it. Safety. Integrity. Caring. Growth. These core values are embodied by each member of our team; guiding every action we take and decision we make. Whether it's driving innovation within our industry, making the impossible possible for our customers, providing a safe, respectful workplace for employees or supporting our local communities, our purpose is clear. We are dedicated to impacting our world in a positive way.If you are a like-minded individual with a strong ability to problem solve, collaborate and effectively communicate, MX Holdings may be the perfect place for you to grow your career.Our Commitment to Inclusion:We welcome people of different backgrounds, abilities and perspectives. To ensure our business and culture continue to be inclusive of all people, we never discriminate on the basis of race, religion, national origin, gender identity or expression, sexual orientation, age or marital status, veteran or disability status. MX Holdings and our family of companies are proud to be equal opportunity employers. Additionally, all your information will be kept confidential according to EEO guidelines. Should you have any questions or require special assistance completing your application, please email View email address on click.appcast.io Applicants must be legally authorized for employment in the United States and not require employer sponsored work authorization now or in the future for employment in the United States.Confidentiality Agreement Required: YesPosted Min Pay RateUSD $41,000.00/Yr.Posted Max Pay RateUSD $51,000.00/Yr.