Litigation Practice Assistant

JOB TITLE: Litigation Practice Assistant

OFFICE LOCATION: Atlanta

DEPARTMENT: Practice Assistants

REPORTS TO: Office Manager

FLSA STATUS: Full time/Non-Exempt

POSITION SUMMARY: Responsible for administrative support for assigned attorneys. Duties include creating and editing documents, filing, completing client/matter intake forms, finalizing bills, submitting expenses, entering time, answering incoming calls, coordinating meetings, managing attorney's contacts, and maintaining calendars.

ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES:

• Create and edit complex documents from multiple sources, including correspondence, memos, spreadsheets, and presentations.
• Proofread and redline work for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and timeliness of final work product.
• Review bills for accuracy and prepare transmittal letters to clients.
• Establish, update and maintain client and internal files, including saving and organizing documents in the firm's document management system. Retrieve information from files when needed.
• Open and review incoming mail. Notify legal personnel of deadline-sensitive correspondence. Draft written responses when necessary or reply by phone or email as needed.
• Reconcile and submit attorney expenses.
• Proactively manage attorney calendars, schedule in-person and virtual meetings, and coordinate conferences, meetings, and appointments. Coordination may include restaurant research and booking, ordering of marketing resources, facilitating hospitality and technology needs, travel arrangements, etc.
• Manage incoming and outgoing electronic communications (including telephone, email, and fax), take accurate messages, route appropriately and respond to all inquiries.
• Maintain attorneys' contacts, including adding contacts to the firm's CRM system and appropriate mailing lists and working with attorneys to keep contact information updated.
• Process client matter intake forms.
• Make photocopies and scan documents as needed.
• Perform additional administrative tasks as requested, including time entry, managing electronic signatures, maintaining credentials, basic internet research, and tracking and reporting CLE hours.

KNOWLEDGE AND SKILLS REQUIRED:

• Advanced skills in Microsoft Office, including Word, Outlook, Excel, and PowerPoint
  Typing skills of 60+ wpm
• Excellent communication, written and verbal skills, positive attitude, dependability, flexibility, good judgment, initiative and professionalism
• Strong client service skills
• The ability to meet deadlines, handle a high volume of work timely and accurately and display strong organizational skills

EDUCATION AND EXPERIENCE REQUIREMENTS:

• High School Diploma or GED
• 5+ years of legal administrative assistant experience preferred
• Experience with document management, time and billing, client matter intake, and e-filing systems preferred

ADDITIONAL INFORMATION:

Work is performed in a professional office environment and requires the following during the work day:

• Must be able to remain in a stationary position for long periods of time (working at a computer)
• Repetitive movement (i.e. heavy computer/keyboard use)
• May require occasional light lifting (files, copy paper, etc.)
• Individual in this position will provide additional assistance and support as directed by their supervisor
• This job description is subject to change at any time.

PAY TYPE : Hourly

COMPENSATION:

The pay for this position will be determined based on relevant skills, experience, education, external market data, internal equity, and other job-related factors. The anticipated pay range for this role is between $80,000 - $95,000 annually.

Saul Ewing follows a hybrid work schedule. Candidates must reside within a reasonable commuting distance of one of our office locations.