Union Associate Administrative Coordinator Per Diem

Job Summary

The Union Associate Administrative Coordinator performs general administrative duties, such as composing and typing correspondence, processing routine expenditures, and assisting with departmental budgets. Provides secretarial support, including typing, scheduling, filing and answering telephones. Assists in obtaining/distributing information, making arrangements for conferences and travel, and other job‑related duties as requested.

Duties & Responsibilities

• Composes and types correspondence, memos and documents.
• Processes and tracks invoices, receipts and routine expenditures.
• Assists in monitoring departmental budgets and accounts.
• Facilitates flow of information from supervisor to various internal or external contacts.
• Receives and screens visitors and telephone calls.
• Coordinates meetings and travel arrangements and maintains personal calendar.
• Receives, sorts, reviews and distributes mail.
• Develops and maintains department record keeping systems.
• Operates standard office machines and equipment.
• Develops and prepares reports as assigned or requested.
• Preserves and protects patients and employees rights to confidentiality.
• Performs other job‑related duties as required or requested.

Requirements

High school diploma with at least one to three years experience in secretarial functions. Background in medical terminology helpful. Must have working knowledge of computers, including word processing, strong interpersonal and communications skills, and be proficient in the English language.

EEO Statements

Americans with Disability Act Statement : External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job‑specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case‑by‑case basis.

EEOC Statement : Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Ethics Statement : Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.