Administrative Coordinator

Location

• : Providence
• , Rhode Island

Duration

up to 3 months contract with possible extension

Job Description

Pay Range: $25/hr. The pay rate may differ depending on your skills, education, experience, and other qualifications.

Featured Benefits: Medical Insurance in compliance with the ACA. 401(k). Sick leave in compliance with applicable state, federal, and local laws.

Timings: 8:30 – 5:00 PM

Job Description:

• Provide detailed and complex administrative support to individual or groups; Supplies information, maintains files, schedules appointments, produces correspondence, relieves officials of minor business details;
• Must use good judgment display professionalism, be reliable, work with a positive attitude.
• Minimum 3-5 years’ experience, High level Word, PowerPoint, Excel & Outlook, mail merge capability; administrative clerical support, including typing, editing complex documents, such as reports, presentation materials, & tables; Excellent organizational & interpersonal skills, works well under pressure.
• The IBES Administrative Coordinator provides executive assistance to the senior leadership team and general administrative support for the department.
• This includes direct support for the IBES Director, including calendar management, travel arrangements, and reimbursements.
• This position also supports general administrative functions such as event planning and execution: catering arrangements; room bookings, and meeting scheduling for groups of faculty, staff, and students; supplies and equipment procurement; expense and reimbursement filing; and space management, including management of building/room access.
• The incumbent is relied upon to research and resolve issues independently, whenever possible, to make effective use of the senior leadership team’s time.

Responsibilities:

• 3+ years of relevant clerical/administrative experience
• Google suite and Microsoft.
• Experience using project management tools is a plus.
• A calm, highly organized problem-solver who is a proactive team player, personable, a great communicator, and confident enough to take ownership while knowing when to elevate.
• Administrative Coordinator / Executive Assistant with 3–5+ years of experience, capable of independently supporting a senior leader while simultaneously managing office operations, purchasing/financial administration, facilities coordination, and events.
• The ideal candidate is highly organized, proactive, detail-oriented, comfortable working on-site, and able to exercise discretion and independent judgment in a fast-paced academic or professional environment.