Records and Investigations Clerk

Job Description

Job Description

Job Summary:

Under general direction of the Chief of Police, the incumbent provides administrative support to our Criminal Investigations Department, maintains the property and evidence inventory, and cross trains with other department support staff. Some specific duties and responsibilities of this position include, but are not limited to:

• Organizing and maintaining the property and evidence inventory in accordance with department policy and state law, which requires:
  • Receiving, storing, and protecting a variety of crime scene materials collected for analysis and/ or all evidentiary materials submitted by police personnel for potential litigation or criminal investigation.
  • Documenting chain of custody for all property/ evidence from entry to final disposition.
  • Disposing, releasing, and purging evidence in a timely manner
  • Maintaining current, accurate records and inventories of all property.
  • Transferring and/ or mailing evidence to courts and labs as necessary.
  • Responding to inquiries about certain property from the public or other agencies.
  • Photographing evidence for use in criminal cases.
  • Providing court room testimony as needed.
• Providing administrative support to our Criminal Investigations Department, which requires:
  • Assisting with case preparation
  • Assisting with case filing
  • Maintaining databases
• Cross training with other department support staff, and performing certain duties in their absence, which requires:
  • Supply inventory, pricing negotiation, and ordering
  • Fleet maintenance tracking and scheduling
  • Providing front office support, such handling phone calls and visitor requests.
  • Assisting patrol officers in preparation of reports
• Completing special projects as needed.
• Performing all other duties as assigned

Position Requirements

• Education, Certification and Experience:
  • Preferred Education/ Experience:
    • Associate Degree with at least 3 years office administration experience or at least 5 years of experience in any combination of preferred specialty skill sets.
  • Preferred Specialty Skill Sets:
    • PD Property and Evidence Management (TAPEIT Advanced Certification or minimum of 5 years’ experience)
    • Records Management & Retention
    • Police Administration (Chief Assistant, Training Coordinator, etc.) Preference given to those with TCOLE Certification(s) – Dispatcher or Peace Officer
  • Must possess or have ability to obtain Property/ Evidence Certification within one year of employment.
  • Considerable knowledge of general office equipment and procedures.
  • Excellent computer skills (Microsoft Office Suite), including ability to quickly learn new software systems.
  • Pleasant and distinct telephone voice, good verbal fluency and grammar, and a well-groomed professional appearance.
  • Knowledge of English grammar, punctuation, spelling, and numerical skills.
  • Maintain valid Texas Driver’s License and a safe driving record; with no Class B or above convictions in past 20 years.
  • Must meet TCIC/NCIC policies for police record access.
  • Ability to pass an extensive background investigation including fingerprint submission prior to hire.
  • Possession of a Valid Texas Class C Driver’s License
  • Bilingual preferred but not required.