Proposal Manager

Job Description

Job Description

Requirement ID#: 2026_06_PrM
Job Type: Full Time

Hybrid Opportunity - Must live in the Washington, D.C. Metropolitan (VA, DC, MD) area to be considered.

Clearance Requirement: Public Trust Clearance - Due to federal clearance requirements for this position, only U.S. citizens and permanent residents are eligible. Candidates with visa sponsorship — now or in the future — are not eligible for this clearance.

iCatalyst, Inc. is a next-generation technology company specializing in Artificial Intelligence (AI), Natural Language Processing (NLP), Machine Learning (ML), and Robotic Process Automation (RPA). Since 2007, we’ve partnered with federal and commercial clients to deliver innovative products and services that drive mission success, operational efficiency, and digital transformation.

Our solutions are built on a foundation of agility, security, and scalability, guided by our CMMI ML 3 Services and Software Development framework and backed by globally recognized certifications in ISO 9001:2015 (Quality Management) and ISO/IEC 27001:2022 (Information Security). We specialize in AI-Driven Digital Transformation, Cloud and Infrastructure Modernization, Data Engineering and Advanced Analytics, Enterprise IT Modernization and Mission-Focused Program and Change Management.

We have an exciting opportunity for a Proposal Manager to join our team to support our corporate office/federal program.

We offer a comprehensive benefits package to include medical, dental, short-term disability insurance, life insurance, free Uber rides and phone reimbursement. Other benefits include 401K, paid government holidays, training, education assistance, wellness benefit, and paid personal leave.

The Proposal Manager will take responsibility for the development of compelling responses to federal/state contract opportunities. This includes all components of the response, e.g. identifying the opportunities, developing capability matrix and win themes, preparing responses including Executive Summaries, Technical Content, Past Performance etc. content that aligns with the opportunity’s objectives, and requirements (SOW, PWS etc.). The Proposal Manager will have a strong technical understanding to quickly interpret iCatalyst offerings and translate this into language aimed at both a business and a technical user and/or decision maker. The candidate will successfully collaborate with different teams to develop compelling, technically accurate proposals, while adhering to strict deadlines and compliance requirements of the opportunity.

Some high-level duties include but not limited to:

• Proposal Leadership and Management
  • Maintain a pipeline of opportunities using SAM, FAA eFAST, GMAS, OASIS+ (8(a) and Small Business, GSA 8(a) Stars III, PIEE, Symphony, NASA SEWP, GSA eBuy etc. and prepare an annual plan and roadmap for the bids.
  • Lead the full federal proposal lifecycle, including kickoff, schedule creation, storyboard development, color-team reviews, production, and secure submission.
  • Analyze all Sections, SOW/PWS, amendments, and attachments etc.; develop compliance matrices, outline templates, volume structures, and page budgets.
  • Manage deadlines, deliverables, reviews, and cross-functional collaboration across technical, management, pricing, contracts, legal, HR/staffing, and security teams.
  • Maintain rigorous version control, configuration management, and audit trails throughout the proposal effort.
• Content Development and Quality
  • Author, edit, and refine compliant and persuasive content including Executive Summaries, Technical and Management Volumes, Transition Plans, Past Performance, and Key Personnel sections.
  • Integrate win themes, discriminators, customer hot buttons, competitor analysis, and capture strategy into proposal narratives and graphics.
  • Ensure all submission artifacts (PDFs, forms, signatures, certifications) meet federal/state requirements and agency-specific formatting standards.
• Compliance and Governance
  • Ensure proposals adhere to FAR/AMS/DFARS, agency supplements, OCI/FOCI requirements, subcontracting rules, and internal corporate governance standards.
  • Support completion and verification of Representations & Certifications, Small Business Subcontracting Plans, and pricing assumptions/BOEs.
  • Coordinate with security to ensure proper handling of CUI, classified addendums, personnel clearances, and facility clearance requirements.
• Pricing and Contractual Coordination
  • Align closely with Pricing/Finance on cost and price volume development, including labor categories, rate cards, indirect, fee strategy, and price-to-win considerations.
  • Work with Contracts and Legal on terms and conditions, subcontractor agreements, teaming arrangements, NDAs, and agency-mandated forms.
• Submission and Post-Submission Activities
  • Oversee production, formatting, graphics, compliance checks, and secure proposal delivery via government portals (e.g., FAA eFAST, GMAS, OASIS+, GSA Stars III, PIEE, Symphony, NASA SEWP, GSA eBuy).
  • Manage Q&A responses, Evaluation Notices (ENs), clarifications, final proposal revisions (FPR), and BAFO submissions.
  • Conduct lessons learned, debrief analysis, and integrate improvements into proposal processes and libraries.
• Process Improvement and Knowledge Management
  • Maintain and enhance proposal templates, SOPs, checklists, and repositories of reusable content by agency/vehicle (IDIQ, GWAC, BPA).
  • Track KPIs including win rate, capture-to-bid conversion, color-team performance, and proposal development cycle time.
  • Supervise and manage tasking of proposal team staff.
  • Participate in other projects as required.

• Excellent communication and interpersonal skills
• The ability to translate business problems into practical, scalable technical solutions
• Strong attention to detail and monitor adherence to the schedule and deadlines
• Perform and/or ensure proposal color team recovery is conducted
• Self-motivated, proactive, and energetic
• Strong sense of ownership and responsibility
• Expert in government contractor environment and proposals
• Able to multi-task in a deadline-driven environment
• Outstanding communication skills (written and oral); including a strong working knowledge of Microsoft Office Suite is a necessity
• Ability to work a flexible schedule. Monitor and guide the activities of the content providers to proposal volumes

• Minimum of 10 years in technical writing or developmental editing role
• Ability to support multiple projects
• Fast-paced, deadline-driven environment requiring flexibility, attention to detail, and strong organizational skills
• Ability to manage complete proposal in its entirety
• Occasional travel for conferences, kickoffs, orals, customer meetings, and partner engagements
  

• Position requires a BS/BA or Master's degree in Business Administration, Journalism, Computer Science, English, Technical Writing or a similar discipline from an accredited university.

Federal Agency and Corporate projects

iCatalyst Careers Page
iCatalyst Website