Judicial Administrative Assistant (5749)

Judicial Administrative Assistant

Bennett Aerospace Inc, a subsidiary of Three Saints Bay, LLC and a Federal Government Contractor industry leader, has an opening for a highly motivated Judicial Administrative Assistant located in Arlington, Virginia.

The successful candidate will be able to work in a team environment with minimal direction, have a solid background as an Administrative Staff Assistant, have knowledge of analytic methodologies and principles to address program needs, have experience in legal fields requiring employees to maintain program confidentiality, and will perform a wide range of administrative, office and professional support activities to include, but not limited to customer support services, data entry, research and analysis, and support of managers to facilitate the efficient operation of the organization. The Administrative Staff Assistant will perform other duties as assigned and regular, predictable attendance is essential for satisfactory performance.

Position Responsibilities:

• Gather and organize information about the problem to be solved or the procedure to be improved.
• Analyze data, develop solutions or alternative practices, recommend new systems, procedures, processes, or organizational changes, make recommendations to management through presentations or written reports and confer with managers to ensure that the changes are working.
• Review data and enter data to ensure all databases are kept up to date.
• Open, distribute and track correspondence, documents, and project timelines.
• Coordinate outgoing mail and packages, ensure legal documents, mail and packages are monitored, tracked and recorded once delivered.
• Answer, screen, and transfer inbound phone calls.
• Maintain office supply inventories, order supplies, assist with equipment requests and assignments.
• Maintain hard copy and electronic filing system for all administrative matters, time and attendance records, trip/travel records, and scan documents into digital case files.
• Perform data entry and reconcile inconsistencies in databases.
• Prepare and modify documents including correspondence, reports, drafts, memos, cables, and emails; correct discrepancies found in reports.
• Learn government databases and resources to create spreadsheets, papers and reports.
• Learn and maintain current on standard operating procedures, existing and emerging policies, standards, or guidance documents.
• Performs general administrative support activities, facilities/space management, customer support services, resource distribution, acquisition support, and personnel support.
• Perform, as directed assigned fiscal or purchase functions and maintain spreadsheet of procurements and property.
• Perform routine audits of databases and files; maintain database records by ensuring information is current and accurate.
• Participate in the planning, implementation and logistics of office meetings.
• Performs other related and/or administrative duties as assigned or requested by client.

Position Requirements:

• Minimum of an associate's degree or equivalent.
• 3- 4 years of experience working in the legal field
• Minimum of 3-4 years of relevant experience.
• Position requires strong analytical, interpersonal, oral and written communication skills, and the ability to solve complex problems and work in a team environment.

Skills:

• Experience with Microsoft Teams and SharePoint management and computer software programs.
• Must be proficient in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Solid database and data analyst skills required with the ability to work with large data sets.
• Possess knowledge of applying analytic methodologies and principles to address program needs.
• Strong written and oral communication, organizational and attention to detail skills.

Security Requirements :

• Security Clearance Level: Public Trust
• Background Check
• Applicants selected will be subject to a government background investigation and must meet eligibility and suitability requirements.
• Must be a US Citizen with the ability to obtain a US Government security clearance.
• Successful Pass of Bennett Aerospace Background Investigation Drug Screening and Credit Check.

Position Location: Arlington, VA

Anticipated Salary Range: $60,000 - $65,000