Immunization Records Administrative Assistant
Nova 22 | A SunSoft Company
Immunization Records Administrative Assistant
Location: Phoenix, AZ 85007 100% Onsite Pay Rate: $20/hr W2 (1099 option available) Job Type: Contract Start Date: June 22, 2026 (tentative) Duration: Through December 31, 2026 Schedule: Monday to Friday, 8:00 AM to 5:00 PM (no overtime) Deadline: June 15, 2026
About the Role SunSoft Online is seeking a detail-oriented Administrative Assistant for a contract opportunity with an Arizona state agency in downtown Phoenix. This is a customer-facing role supporting an immunization records program. You will serve as the primary contact for managing, processing, and issuing immunization records to individuals and agencies in compliance with state regulations and privacy standards.
What You Will Do
- Act as the first point of contact, providing empathetic and professional service to individuals requesting records via phone, email, or in person
- Search, update, and retrieve patient data within a state records system to ensure accurate, up-to-date records
- Review, verify, and issue immunization records to patients and agencies in adherence to Arizona regulations and privacy standards
- Manage a high volume of requests efficiently (mail, fax, email, phone) and work independently after initial training
- Receive, sort, and deliver incoming mail and packages to intended recipients
Required Qualifications
- At least 1 year of administrative support experience, preferably in a healthcare or public health setting
- Proficiency in MS Office (Word, Excel) and Google Workspace, with strong email management
- Excellent verbal and written communication skills with professional phone and email etiquette
- Strong attention to detail and accuracy in handling confidential records
- Highly organized multitasker with strong time-management skills
- Local to the Phoenix metro area (current city and state must be listed on resume)
- Available for an in-person interview within one week
- Able to start within two weeks of an offer
- No visa sponsorship available
Preferred Qualifications
- Familiarity with Adobe Acrobat for creating and organizing PDF documents
- Experience with the Arizona State Immunization Information System (ASIIS)
- Prior customer service experience with a polished, professional demeanor
Vacancy posted 4 days ago
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