Office Assistant II

Job Description

Job Description

We are looking for a dependable Office Assistant II to support daily workplace operations in Austin, Texas. This long-term contract position is ideal for someone who enjoys hands-on coordination, front desk support, and a variety of administrative tasks in a fast-paced office setting. The role focuses heavily on preparing conference spaces and handling meeting logistics while also assisting with reception coverage and general clerical needs.

Responsibilities:

• Arrange conference rooms for meetings by moving tables and chairs, preparing room layouts, and ensuring spaces are ready throughout the day.

• Coordinate meeting setup needs across multiple areas of the building, including transporting furniture and materials as required.

• Provide front desk coverage when needed by greeting visitors, answering inbound calls, and directing inquiries appropriately.

• Complete day-to-day administrative support tasks such as filing, document scanning, and other clerical assignments.

• Maintain organized meeting and office spaces to support smooth daily operations.

• Assist with shifting room configurations on a regular basis, including physical tasks that involve lifting items up to 25 pounds.

• Support staff with general office duties as assigned to help meet operational and scheduling needs.

• Previous experience in office support, reception, or administrative services.
• Ability to lift and move up to 25 pounds regularly during the workday.
• Comfortable handling frequent conference room setup and meeting logistics activities.
• Strong communication skills for answering calls and assisting visitors in a detail-oriented manner.
• Proficiency with clerical tasks such as scanning, filing, and general document handling.
• Ability to manage multiple assignments and adapt to changing daily priorities.
• Reliable attendance and a consistent, service-oriented approach to workplace support.